Private Assistant

Overview

Private Assistant

Private Affairs Management

• Act as the primary point of contact in relation to private and personal matters.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Coordinate and oversee a wide range of personal tasks, ensuring efficient and timely execution.
• Track VIP relations and correspondence, supporting relationship management by remaining informed of important occasions, milestones, and key events.
• Organise and coordinate personal arrangements including travel bookings, flight reservations, hotel accommodation, and related logistics.
• Support the management of personal insurance matters, including vehicle registration, renewals, and related documentation.

Estate Management

• Supervise and manage private properties, ensuring they are well-maintained, operational, and secure.
• Oversee household and estate staff, including coordination related to recruitment, onboarding, payroll, scheduling, and performance monitoring.
• Coordinate with external service providers and vendors for maintenance, renovations, and other property-related requirements.
• Liaise with relevant internal and external parties in relation to private procurement and household requirements.
• Support the smooth day-to-day administration and upkeep of private residences and related assets.

Financial Administration

• Assist in the coordination and administration of financial matters relating to personal, household, and private expenses.
• Support the tracking and organisation of private expense-related documentation and records, as required.
• Documentation and Approvals
• Maintain up-to-date records of personal documents including passports, visas, Emirates IDs, and other important records.
• Maintain an organised and updated database of important contacts, service providers, and vendors.
• Review and coordinate initial approvals related to private affairs.

Qualifications & Experience

• Bachelor’s degree in a relevant discipline such as

Business Management, Hospitality, Estate Management

• , or similar.
• Proven experience in a similar role, preferably supporting a
• high-net-worth individual, family office, or VIP environment
• .
• Strong understanding of the level of professionalism, discretion, and service expected within a private household or executive support environment.
• Fluent in English, with strong verbal and written communication skills. Arabic is a plus.

Key Competencies & Skills

• Exceptional organisational and multitasking skills, with strong attention to detail.
• Excellent interpersonal and communication abilities.
• High level of integrity, discretion, and professionalism in handling confidential information.
• Strong problem-solving skills and the ability to remain composed under pressure.
• Respectful, trustworthy, and service-oriented demeanour.
• Flexibility to work outside standard office hours as needed.
• Good understanding of local customs, etiquette, and cultural expectations.
• High standards of personal presentation.