Principal Document & Information Management
Skills
About This Role
Overview
- Lead the management of information and document control, along with digital systems delivery developed during the execution of business through its entire lifecycle.
- Provide leadership and direction to information management, document control, data management and engineering systems administration as well as the digitalization for the projects being implemented.
- Provide thought leadership to the information management function, ensuring progressive and modern practices that embrace the digitisation transformation, use technology effectively and support the business strategy.
- Job specific experience
- Significant experience and competence in operationally focused senior management roles within a complex international organisation
- Deep understanding and knowledge of relevant markets
- Ability to provide leadership to multination team members and close coordination with multiple disciplines across a complex organisation
- Proven ability to establish strong and appropriate relationships with the leadership team, customers, staff and all stakeholders
- Proven record of implementing and embedding a safety culture
- Demonstrated experience in integrating and coordinating diverse areas of management.
- Ability to influence, enable, and drive company performance and culture through excellent communication
- Knowledge of
- Cutting edge information and document management, digital transformation trends, new to market and in development, and to be released possibilities
- Recent Knowledge of the growth and advancement of Digital Transition within industry.
- Current and nascent technologies related to the IM, DM and digital sectors
- General familiarity with related industry standards & initiatives e.g., CFIHOS, BIM ISO19650 etc.
- Strategic commercial and business models
- Corporate governance and decision making
- Ability to manage relationships effectively, across different cultures
- Detailed awareness of external factors, competitors and their impact on the strategy & success
- Changing regulatory and economic environment
Personal Attributes
- Connect and establish effective, cross-cultural working relationships with all levels of the organisation and externally
- Deal effectively with a wide range of stakeholder groups
- Create an environment that encourages open discussion and feedback with customers and stakeholders
- Effective in verbal, visual and written communication at a strategic level
- Forward thinking and able to see the bigger picture
- Publicly supports regional decisions and ensures the desired culture is embedded
- Creative in the achievement of stretching objectives; does not accept failure easily
- Customer focused and goal-driven
- Work effectively across various regions, driving a global and one Wood mind-set
Leadership
- Is a champion and role model for ethical behaviour and compliance with applicable laws and policies
- Maintains a continued alignment with overall corporate policy, strategy and direction
- Responsive to customer needs whilst ensuring the Company operates with the utmost integrity, in line with Code of Conduct, Company values and all applicable laws and policies
- Facilitate open and effective communication to optimise delivery of objectives, maximise team performance and achieve continuous performance improvement, working closely with other areas of operation out with assigned country/region to promote and enhance collaboration
- Generate team spirit, enthusiasm and passion and pursue the eradication of unproductive practices and negative mind-sets to create a vibrant culture of positive thinking and attitudes
- Overall accountability for effective recruitment, selection and retention of talent within assigned area
- Identify and support development of talent, effective performance and capability management of teams and direct reports, dealing with underperformance in a prompt, professional manner
- Responsible for ensuring employees within remit are competent to carry out assigned duties
- Assume directorship appointments of legal entities within remit, executing Directorship accountabilities and responsibilities
Responsibilities
- Responsible for participating in the creation, maintenance and enforcement of IM strategy, standards and procedures and assures compliance.
- Responsible for ensuring technical competence standards and for monitoring competence levels, and for overall management and development of Information Management, Document Control,
- Data Management & Record Management.
- Responsible for establishing the functional requirements for Information Management Systems and Tools and working with IT and software vendors to ensure they are met.
- Work within the Project Delivery organization to ensure IM & DM procedures are consistent with the overall execution strategies.
- Lead the implementation of Information Management & Document Management Systems and Tools
- Responsible for the development and implementation of workshare strategies within Information Management & Document Management
- Advise on the technical direction, processes and supporting technologies that will enable the successful delivery of IM, DM and related digital services.
- Responsible for engaging with the project management to coordinate and ensure all day-to-day management and operational decisions are met and that solutions meet the customer expectations, leading to successful project delivery
- Identify and assess principal execution risks for projects in IM, DM and digital systems and ensure that these are being monitored and managed
- Ensure that the digital transition maintains high ethical standards and social responsibility wherever it does business
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