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Practice Coordinator

Norton Rose Fulbright

Los Angeles, USA

Full-time

Mid · 5+ years experience

Onsite

Discovered 4 days ago

Communication

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Full Job Posting

Responsibilities include, but are not limited to:

Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings
Proofread all documents for accuracy, grammar, and formatting
E-file with various courts and remain up to date on format, filing requirements and deadlines
Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed
Open new clients/matters, including facilitating conflict checks, completing new matter forms, and preparing engagement letters
Review and edit pre-bills for submission to the billing department and research outstanding invoices and payments as needed
Maintain organized client and matter files and ensure compliance with firm protocols
Communicate with courts, agencies, other counsel, and clients to obtain and relay information
Schedule and manage meetings, calls, and logistics for lawyers and clients
Reconcile invoices and manage reimbursements in the expense system
Coordinate travel arrangements and assist with lawyer time entry as needed
Assist the firm and peers with overflow work and provide backup support, as requested
May train, assist, and provide orientation for new and less experienced members of staff
Other duties
Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

Associate’s or Bachelor’s degree preferred; high school diploma is required
Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; litigation experience required
Proficiency in litigation calendaring and software, Milana preferred
Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly
Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad‐hoc demands
Exercises appropriate confidentiality and discretion at all times
Strong interpersonal and relationship‐building abilities, with excellent verbal and written communication skills
Reliable, resourceful, organized, and detail-oriented
Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Los Angeles market is expected to range between $100,000 and $120,000. This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Los Angeles. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.
Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Benefits

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys. Employees may also access commuter benefits where applicable and student loan assistance refinancing options.
In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren). Employees may also access child care support through a back-up care program. Employees are also entitled to 11 Firm holidays.
Legal Notices
Norton Rose Fulbright US LLP is an Equal Employment Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, and any other characteristic protected by law.
Norton Rose Fulbright US is committed to providing reasonable accommodation as an Equal Employment Opportunity Employer to applicants with disabilities. If you require assistance of accommodation to complete your application, please contact [email protected]. When submitting your request, please provide your contact information and a description of the accommodation needed or the accessibility barrier you are experiencing. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
Pay Transparency – Nondiscrimination Provision: The firm will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).
E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.
Right to Work Information
Equal Employment Opportunity
For details on the personal information we collect in connection with your application for potential employment or partnership with Norton Rose Fulbright US LLP and for what purposes visit California Consumer Privacy Notice-Norton Rose Fulbright and Norton Rose Fulbright US LLP - US Data Privacy Policy or contact us at (713) 651-7777.

Preferred Qualifications

Associate’s or Bachelor’s degree preferred; high school diploma is required
Proficiency in litigation calendaring and software, Milana preferred
Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Los Angeles market is expected to range between $100,000 and $120,000. This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Los Angeles. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

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