PR & Administration Coordinator

Job Description

Essential Functions/Core Responsibilities

• Local recruitment :
• Managing and issuing Visas for new joiners
• Managing the pre-medical tests for new joiners
• Arrange Basic Induction, Joining Formalities once visa issued
• Overseas Recruitment :

• JOB Order Attestation Coordination

• Coordinating with Agency for the Documentation
• Arrange Work Visa processing
• Onboarding:
• Register the candidate medical insurance
• Authenticating employment contract through Qiwa Portal
• Raise transfer Sponsor request thru Qiwa Portal for Expat Local hiring
• Register\\update the salary in Gosi
• coordinating with employees for Bank account opening and update it on WD
• Administration & Govt relation:
• Ensure all the employees labor contracts are registered with MOL
• Process Iqama cancellation\\final exit requested by HR Dept
• Deal with the absconding cases
• Issue\\Renew Trade License, Civil defense license, investment license and CR.
• Issue\\Renew Iqamas through Muqeem portal
• Authenticating documents thru Chamber of commerce, MOFA.. Etc
• Issuing Exit reentry, final exit thru Muqeem
• Office Supplies, Printing and Stationery
• Maintaining records of all employees
• Visiting Government department when needed
• Arranging agreements for volunteering community
• Support engagements planning and activities
• Uploading WPS to Mudad portal, and raise justifications if needed
• Registering new eligible employees to HRDF
• Following up on GOSI invoices
• Financial:
• Share supplier docs with facility to register in the system
• PO/Cash expenses thru WD when needed
• Medical insurance credit notes for resigned employees

Candidate Profile

• Strong communication skills, both written and verbal
• Strong attention to detail
• Sense of professionalism and ability to develop relationships
• Self-starter, sense of urgency, and works well under pressure
• Ability to multi-task, prioritize, and meet timelines on deliverable items
• Proficient in Microsoft Office

Career Framework Role

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