PMO Business Analyst

Position goal

Project financial controls

• Sets up project folders, file structures, invoice calculation sheets, and funding tracking tools upon task order releases or notices to proceed.
• Validates vendor invoices, labor hours, billing rates, and other direct cost documentation for accuracy and contract compliance.
• Resolves invoice discrepancies with contractors, vendors, and project managers; maintains invoice, funding utilization, and project cost tracking.
• Tracks costs against budgets and supports monthly reviews with task leads, funding analysts, and schedule managers.
• Monitors invoice workflows in Orion or PMIS for routing, approvals, and timely processing.
• Confirms funding availability and contract limits, prepares funding request forms, maintains supporting logs, and reconciles assigned funding against projected needs.
• Tracks estimate-at-completion updates and contract modifications, identifies ineligible costs or missing information, and communicates impacts.
• Participates in planning, project reviews, pipeline tracking, and regular meetings; tracks final invoices for project closeout.
• Provides weekly program-controls updates, cross-coverage, SOP development, budget discussion support, and ad hoc issue escalation.

Funding deliverables

• Prepares IEPA loan disbursement packages, funding analyses, eligibility reviews, quality checks, and quarterly apprenticeship reports.
• Prepares WIFIA quarterly requisitions and reports, including payment vouchers, invoices, ineligible-cost exhibits, construction progress reports, and supporting submission documents.
• Supports development, completion, quality control, and printing of IEPA project plans, funding nomination forms, pre-bid applications, bid packages, and loan applications.

Qualifications

• Bachelor’s degree in Finance, Business, or a related field required.
• Five to ten years of related experience required.
• Proficiency in Microsoft Office Suite and PMIS systems or related software programs.
• Excellent verbal and written communication skills and ability to work within a team.
• Ability to research contract costs, verify funding amounts and timesheets, and maintain accurate loan cost-status logs.
• Strong organization and attention to detail for invoice accuracy and compliance reviews.

Work environment

• General office environment with long periods at a computer; work may need to be performed in the office during normal business hours for collaboration and in-house meetings.
• Physical demands include sitting, walking, standing, reaching, stooping or kneeling, climbing or balancing, and occasionally lifting or moving up to 25 pounds.

Role details