Planning/Scheduling Lead

Overview

Context

Missions/Main Duties

• Lead, develop, and oversee the comprehensive planning and scheduling activities throughout the masterplanning project lifecycle (initiation, planning, execution, monitoring & control, and closeout).
• Establish and maintain the master schedule in Primavera P6 (including P6 EPPM/online), integrating inputs from all stakeholders, discipline leads, and subcontractors.
• Interface with project managers, engineers, clients, and external stakeholders to ensure schedule alignment with project objectives and key deliverables.
• Facilitate schedule risk analysis, critical path assessments, and resource allocation strategies.
• Prepare and present progress reports, schedule forecasts, and recovery plans for management and client review.
• Lead schedule review meetings, workshops, and coordination sessions; identify and mitigate schedule delays.
• Ensure compliance with PMO procedures, project controls frameworks, and contractual requirements.
• Mentor and support the project planning team, fostering a culture of excellence and collaboration.
• Coordinate the integration of schedule data with cost, procurement, and document control teams for holistic project controls.

Profile/Skills

• A minimum of 15 years’ planning and scheduling experience with a proven track record delivering major buildings and mixed-use developments, including high-rise residential, commercial, hospitality, retail, and podium/parking structures.

Experience

• across design, procurement, construction, commissioning, and handover stages on complex, multi-phase developments is essential.
• Demonstrated professional experience in Saudi Arabia or the wider GCC is mandatory, with familiarity in local authorities, permitting, and regional delivery practices for building projects.
• Expert-level proficiency in Primavera P6 (including P6 EPPM/online) for vertical construction programs, interface management, and multi-contract integrations.
• Strong command of MS Office, especially Excel for cost/time analytics and PowerPoint for executive reporting.
• Proficiency with project collaboration and reporting tools (e.g., dashboards, BI/reporting platforms) tailored to building project controls.
• Advanced knowledge of project controls and scheduling best practices for buildings, including WBS development, resource and cost loading, critical path analysis, delay/claims analysis, and recovery schedules.
• Strong analytical and problem-solving skills with the ability to coordinate across architects, engineers, specialty contractors, and fit-out vendors.
• Excellent written and verbal communication and presentation abilities, capable of producing clear executive-level reports and client presentations.
• Proven ability to lead and inspire planning teams in a multicultural environment, driving performance across multiple building packages and integrated mixed-use programs.
• Systra is an equal opportunities company; this position is open to all applicants.