Planning & Development Services Assistant

Position Summary

Key Responsibilities

• Serve as the first point of contact for planning and development inquiries and liaise with property owners, professionals, departments, and agencies.
• Process Planning Act applications and fees, prepare correspondence, and safeguard confidential property, legal, financial, and construction information.
• Prepare meeting agendas, minutes, visual aids, and related materials; support Committee of Adjustment meetings as Recording Secretary.
• Provide Cloudpermit support, coordinate records retention, circulate notices and decisions, and support land division applications and Council materials.
• Process supplies and invoices, maintain files, provide coverage for other administrative assistants, and comply with applicable legislation and safety programs.

Qualifications, Knowledge, and Skills

• Two-year college diploma or equivalent in business administration, office administration, or a related field.
• At least one year of office experience; municipal experience is preferred.
• Strong organizational, analytical, clerical, communication, interpersonal, and customer service skills.
• Proficiency with Microsoft Office programs and ability to contribute effectively as a team member.
• Experience with GIS mapping, Vadim, Cloudpermit, or SharePoint is an asset.
• Valid Ontario Class G driver's licence.

Hours and Working Conditions

• The position is scheduled for 35 hours per week in an office environment.
• Some travel and attendance at evening meetings are required.
• The employee group is non-union.

Compensation

• The hourly range is $33.70 to $39.43 based on 2026 rates.
• The position is a temporary contract for 18 months.

Posting Information

• Applications must be received by 11:59 PM on Sunday, October 4, 2026.
• The posting is identified as an internal and external career opportunity.