Planning Consultant | Event Production Specialist

Role overview

Planning and production responsibilities

• Consult with clients about their vision, preferences, traditions, priorities, and budget; develop concepts, themes, design proposals, and production plans.
• Coordinate weddings, engagement ceremonies, receptions, private celebrations, and related events from initial consultation through final execution.
• Create timelines, schedules, checklists, operational plans, layouts, seating arrangements, guest-flow plans, and production diagrams.
• Coordinate venues and suppliers; research services; negotiate pricing, agreements, schedules, and contractual requirements.
• Prepare budgets, quotations, estimates, payment schedules, and expense reports, and keep plans within approved budgets.
• Coordinate staging, lighting, sound, audiovisual equipment, floral installations, décor, invitations, guest lists, RSVPs, transport, and accommodation.
• Organize inspections, supplier briefings, pre-event meetings, and rehearsals; confirm responsibilities, setup times, and contingency arrangements.
• Supervise setup, installations, decoration, technical testing, venue readiness, event operations, breakdown, and venue handover.
• Act as primary contact for clients, vendors, venue representatives, and event personnel; provide updates, obtain approvals, and resolve last-minute changes and emergencies.
• Maintain records and contracts, ensure safety and venue compliance, assess event quality, collect feedback, and identify service improvements.
• Build relationships with venues, suppliers, partners, and referral networks; coordinate wedding showcases, exhibitions, and promotional events.
• Manage multiple projects simultaneously while meeting deadlines and maintaining attention to detail.

Requirements

• Bachelor’s degree or diploma in Event Management, Hospitality Management, Wedding Planning, Marketing, Business Administration, or a related field.
• Relevant professional experience in wedding planning, event production, event coordination, or hospitality operations.
• Experience managing weddings, private celebrations, corporate events, or large-scale functions is preferred.
• Strong knowledge of wedding planning, event logistics, production schedules, vendor coordination, and developing event concepts, timelines, and budgets.
• Strong organization, project and time management, communication, interpersonal, negotiation, and problem-solving skills; able to work under pressure.
• Good financial awareness; attention to detail; customer service, client focus, professional presentation, and ability to maintain confidentiality.
• Familiarity with lighting, sound, staging, audiovisual systems, venue layouts, and event safety and risk assessment.
• Proficiency in Microsoft Office, spreadsheets, presentations, and event planning tools.
• Floor-planning software, project management platforms, or event registration systems are advantageous.
• Able to coordinate cross-functional teams and work evenings, weekends, public holidays, and event days as needed.
• Able to travel to venues, supplier meetings, rehearsals, and event locations as needed.
• Knowledge of wedding traditions, cultural expectations, and ceremonial protocols is an advantage.

What the employer offers

• Competitive salary and comprehensive employee benefits.
• Opportunities to plan distinctive weddings, work with creative concepts and premium venues, and develop event consultation, design, and production skills.
• Professional collaboration, industry networking, showcases, exhibitions, relevant training, and opportunities to build vendor partnerships.
• Supportive environment encouraging creativity and initiative, recognition for strong execution and client satisfaction, and career advancement opportunities.