Personal Secretary with HR experience

Key Responsibilities

• Assist with basic HR functions, including employee documentation, onboarding, leave records, attendance monitoring, and maintaining personnel files.
• Provide comprehensive secretarial and administrative support to senior management.
• Manage executives' calendars, schedule meetings, appointments, and coordinate travel arrangements.
• Prepare and manage correspondence, reports, presentations, and other business documents using Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Handle client communications professionally and provide excellent client service.
• Coordinate daily office operations and ensure compliance with company policies and procedures.
• Support procurement activities, including sourcing suppliers, obtaining quotations, processing purchase orders, and coordinating with vendors and clients.
• Organize meetings, prepare agendas, record meeting minutes, and follow up on action items.
• Maintain confidential records and handle sensitive information with the highest level of discretion.
• Perform other administrative and executive support duties as assigned.

Requirements

• Bachelor's degree (Full-Time) in Business Administration or a related field.
• Graduates through correspondence or distance learning will not be considered.
• 5–6 years of proven experience as a Personal Secretary, Executive Secretary, Executive Assistant, or in a similar administrative role.
• Minimum 3–4 years of experience in basic HR administration, including employee records, onboarding, attendance, and HR documentation.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Background or working knowledge in procurement or supply chain is preferred.
• Excellent organizational, multitasking, and time management skills.
• Strong attention to detail with the ability to work independently.
• Excellent verbal and written communication skills in English.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience working in a dynamic and fast-paced environment.
• Candidates available for immediate joining and currently on a visit visa will be given priority.
• Must be currently available in Abu Dhabi and able to attend face-to-face interviews.

Salary