Personal & Office Assistant

Overview

Job Description

*Calendar & Travel Management:*

• Optimize RGM schedules and manage complex calendar appointments.
• Coordinate and manage extensive travel arrangements, including visas, hotel bookings, and logistics.
• Schedule and coordinate internal and external meetings, conference calls, and executive engagements.

*Operational Support & Event Management:*

• Provide in-depth support for event management, including town halls, global executive and customer visits, exhibitions/congresses, team meetings, training sessions, awareness campaigns, and volunteering activities.
• Handle logistics for all events, including planning, organizing, and coordinating partner events.

*Financial Management & Reporting****:***

• Assist with financial management tasks such as expense claim monitoring, purchase orders, invoicing, payment processing, reconciliations, and monthly/fiscal year reporting.
• Prepare and process expense reports for the RGM

*Office Administration & Engagement Development:*

• Manage office administration tasks and maintain both manual and computerized information filing systems.
• Support workforce training and development initiatives as required.
• *Communications & Documentation:*
• Coordinate and manage communications, presentations, and sales collaterals.
• Draft business correspondence and create reports in Excel spreadsheets and PowerPoint presentations.
• Record and prepare minutes of meetings and follow up on action items.

*Confidentiality & High-Profile Interaction:*

• Confidently interface with senior management and high-profile clients.
• Handle highly confidential and sensitive information with discretion.
• *General Support:*
• Screen and manage incoming correspondence, including emails and telephone queries.
• Ensure executives are well-prepared for meetings with concise briefing documents and suggested talking points.

Required Qualifications

• Bachelor’s degree or diploma in a relevant field from an accredited university or college, or a high school degree with relevant work experience.
• Minimum 5 years of experience as an executive assistant or similar administrative role
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Ability to handle confidential information with discretion.
• Strong communication skills in English both written and verbal
• **The role may require up to 10% travel, primarily across the region, with potential travel to other locations as business needs require**

Desired Characteristics

• Excellent communication and interpersonal skills
• Ability to document, plan, market, and execute programs.
• Prior working experience with GE Vernova will be advantage.
• Prior working experience in an global organization
• Strong attention to detail and problem-solving skills
• Exceptional organizational and multitasking skills

Additional Information