Personal Assistant to COO

Role overview

Administrative and executive support

• Manage the COO’s calendar, appointments, meetings, and reminders; coordinate meetings and prepare information in advance.
• Track priorities, action items, deadlines, and follow-ups; follow up with departments on requested reports, documents, and actions.
• Prepare and organize correspondence, reports, presentations, meeting notes, agendas, minutes, and action points.
• Organize executive files and digital documents; coordinate travel arrangements, reservations, and itineraries when needed.
• Communicate with employees, clients, suppliers, partners, and external contacts; handle sensitive information discreetly.
• Provide general administrative and coordination support to the COO.

Experience and education

• Requires 2–3 years of experience in a Personal Assistant, Administrative Assistant, Secretary, Office Coordinator, or similar role.
• A diploma or bachelor’s degree in business administration, office administration, or a related field is preferred.

Skills and tools

• Business-level spoken and written English is required.
• Excellent knowledge of Microsoft Outlook, Word, Excel, and PowerPoint is required.
• Basic understanding of and experience using AI tools is requested.
• Seeks strong organization, time management, attention to detail, follow-up, discretion, initiative, and problem-solving.
• Must be able to work independently, manage changing priorities, and coordinate across organizational levels.