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Personal Assistant (PA)
Unity Star Import and Export
Dubai, UAE
Full-time
Entry
Onsite
Discovered Today
Full Job Posting
Key Responsibilities
- Manage the executive's calendar, appointments, meetings, and daily schedule.
- Organize meetings, prepare agendas, and record minutes when required.
- Handle emails, telephone calls, correspondence, and follow-up communications.
- Arrange business travel, including flights, accommodation, transportation, and itineraries.
- Prepare reports, presentations, letters, and other business documents.
- Organize and maintain confidential files, records, and important documents.
- Remind the executive of upcoming appointments, deadlines, and priority tasks.
- Coordinate with clients, suppliers, employees, and other stakeholders on the executive's behalf.
- Assist with expense tracking, receipts, and administrative records when required.
- Conduct research and gather information to support meetings and decision-making.
- Handle sensitive information with discretion and maintain strict confidentiality.
- Prioritize tasks and respond efficiently to changing schedules and urgent requests.
- Provide general administrative support to help ensure daily activities run smoothly.
- Perform other reasonable duties related to the position as assigned by the executive.
Requirements
- High school diploma or equivalent; a diploma or bachelor's degree in Business Administration or a related field is an advantage.
- Previous experience as a Personal Assistant, Executive Assistant, Secretary, or Administrative Assistant is preferred.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management skills.
- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Experience managing calendars, appointments, meetings, and travel arrangements.
- Ability to prepare professional correspondence, reports, and presentations.
- Strong multitasking and prioritization skills.
- High level of professionalism, discretion, integrity, and confidentiality.
- Ability to work independently and anticipate administrative needs.
- Strong interpersonal and problem-solving skills.
- Flexibility to adapt to changing schedules and business priorities.
- Additional language skills are an advantage.
- Ability to work full-time on-site in Dubai, UAE.
Benefits
- Competitive salary based on qualifications and experience.
- Employment visa, subject to the employer's policy and applicable UAE regulations.
- Medical insurance, as applicable under the employment arrangement and UAE requirements.
- Annual leave and public holidays in accordance with applicable UAE labour law.
- End-of-service benefits, where applicable under UAE law.
- Professional and supportive working environment.
- Opportunities for professional development and career growth.
- Additional benefits, such as transportation or accommodation, may be available depending on company policy and the employment contract.
About Unity Star Import and Export
Wholesale & Distribution6 employees
A UAE-based import-export and wholesale trader sourcing goods for commercial and industrial businesses.
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