Personal Assistant
Role Overview
Sussex Partnership NHS Foundation Trust is seeking a highly organised and proactive Personal Assistant.
The role provides comprehensive administrative and secretarial support to General Managers within Operational Services.
The post is identified as Personal Assistant, Band 4, and is advertised as full-time.
Key Skills for This Role
Full Job Posting
Role Overview
Sussex Partnership NHS Foundation Trust is seeking a highly organised and proactive Personal Assistant.
The role provides comprehensive administrative and secretarial support to General Managers within Operational Services.
The post is identified as Personal Assistant, Band 4, and is advertised as full-time.
Personal Assistant Support
- Manage complex diaries, appointments, schedules and incoming correspondence.
- Act as a first point of contact for staff, service users, carers and external stakeholders.
- Prepare reports, correspondence, agendas, minutes and other high-quality documents.
- Organise meetings, events and workshops, including logistics, documentation and follow-up actions.
- Support projects through research, data collection, spreadsheets and presentation materials.
- Maintain confidentiality and professionalism at all times.
Office Administration
- Develop, maintain and improve filing, record management and administrative systems.
- Supervise and support administrative and secretarial staff, including work allocation, induction, appraisal and recruitment involvement.
- Maintain accurate staff, personnel, clinical and service data records.
- Support implementation and development of policies, procedures and administrative systems.
Financial and Resource Management
- Raise purchase orders and support invoice processing and monitoring using Trust systems.
- Order and maintain office supplies and resources for the team.
- Ensure financial processes follow Trust procedures.
Experience and Skills
- Significant experience supporting senior managers.
- Excellent communication and organisational skills with strong Microsoft Office knowledge.
- Ability to work independently, manage competing priorities and handle sensitive information professionally.
- Ability to supervise and support administrative staff and contribute to office operations.
- NHS or public sector experience is desirable.
General Responsibilities
- Participate in team meetings, supervision, appraisal and personal development planning.
- Comply with Trust policies covering safeguarding, confidentiality, health and safety, equality and diversity.
- Contribute to a positive, professional, efficient and continuously improving team environment.
Working for the Trust
The Trust provides services to patients, service users and carers across Sussex.
The organisation promotes inclusion, staff wellbeing, flexible working, training and development.
Benefits include annual leave entitlement and membership of the NHS Pension Scheme.
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