Personal Assistant

Overview

• Manage schedules, meetings, appointments, and daily coordination for senior management.
• Arrange domestic and international travel, including visas, flight bookings, hotel reservations, and related logistics.
• Handle official correspondence and prepare presentations, reports, submissions, and management documents.
• Screen phone calls, manage incoming and outgoing emails, letters, documents, and official communications.
• Welcome visitors, clients, consultants, and subcontractors, and provide administrative support to ensure smooth coordination.
• Maintain organized electronic and physical filing systems for contracts, tenders, legal documents, project records, and confidential files.
• Procure office supplies, stationery, and other administrative requirements in coordination with the concerned departments.
• Coordinate the project tendering process from document collection to final bid submission.
• Assist in preparing tender enquiries, RFPs, contracts, legal agreements, and related commercial documents.
• Liaise with clients, consultants, subcontractors, and suppliers regarding tender requirements, clarifications, and submissions.
• Ensure complete tender submissions with all required enclosures, approvals, supporting documents, and compliance requirements.
• Execute work that adheres to quality, health, safety, and environmental considerations, as well as commitment and excellence