People & Workplace Coordinator (12 Month Contract)

Role overview

People operations and employee support

• Responds to Tier 1 employee questions about People processes, policies, benefits, and systems, and routes complex issues to the People Team.
• Coordinates onboarding and offboarding administration, HRIS workflows, documentation, employee letters, lifecycle updates, and employee records.
• Coordinates employee changes and new-hire documentation with Payroll; prepares employment verification and standard employee documents.
• Supports benefits enrolments and communications, reminders, portal troubleshooting, EFAP administration, People News, and People programs.

People systems and compliance

• Tracks required compliance training and maintains work authorization documentation and work permit renewal tracking.
• Administers employee discount access and coordinates employee technology, equipment, workstation, and account setup and removal.
• Identifies opportunities to improve recurring People processes and administrative workflows.

Workplace operations

• Supports day-to-day HQ office needs, welcomes visitors, and coordinates mail, deliveries, office communications, and inquiries.
• Conducts office walkthroughs and coordinates facilities, maintenance, security, and operational needs.
• Administers building access and security fobs; maintains relationships with building management, facilities vendors, and workplace service partners.
• Manages office inventory and orders or restocks supplies, equipment, snacks, and kitchen amenities.
• Partners with the Employee Experience Specialist and People Team on employee programs and workplace improvements.

About you

• 1–3 years of experience in People or HR administration, workplace or office operations, or a similar employee- or customer-facing role.
• Strong organization, attention to detail, and ability to manage multiple priorities, deadlines, and recurring processes.
• Warm, responsive, service-oriented employee support; proactive approach to identifying needs.
• Sound judgment and care when handling sensitive employee information.
• Comfortable learning systems and technology and improving recurring processes.

Compensation

• The role lists an annual salary starting at CAD 55,000–65,000.
• The description also references an expected hourly rate, creating a compensation cadence inconsistency.

Benefits information

• Benefits described apply to permanent full-time employees and include health and dental coverage, mental health support, parental leave top-up, RRSP matching, and a product discount.