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greenhouse

Payroll Specialist

Vulcan Elements
Triangle, USA
Mid · 3+ years experience
Discovered 1 months ago
excel

Full Job Posting

Responsibilities

  • Verify employee timesheets are approved by managers to confirm hours worked and ensure accuracy before processing
  • Calculate wages, overtime, and bonuses in accordance with company policy and applicable labor laws using systems such as Rippling, ADP, or QuickBooks Payroll
  • Process payroll using systems such as ADP, Rippling, or QuickBooks Payroll, including off cycle runs for corrections or urgent adjustments
  • Enter and maintain data related to benefits deductions, tax withholdings, and direct deposit preferences
  • Confirm accuracy of new hires in the payroll system and assist with terminations, ensuring final paychecks comply with state-specific deadlines
  • Maintain organized, audit-ready records of payroll transactions and employee compensation history
  • Investigate and resolve payroll discrepancies, errors, and employee inquiries in a timely and professional manner
  • Ensure ongoing compliance with federal, state, and local wage, hour, and payroll tax laws, updating systems and processes as regulations change
  • Process wage garnishments, tax levies, and other court-ordered deductions accurately and confidentially
  • Prepare and file payroll tax reports (e.g., Form 941, state unemployment, W-2s, 1099s) and reconcile payroll tax liabilities using systems such as Rippling, ADP, or QuickBooks payroll
  • Reconcile payroll data with the general ledger and support Finance/Accounting during month-end close
  • Partner with the People Partner to track and audit PTO and leave accruals (vacation, sick, FMLA) to ensure accurate employee balances
  • Support payroll system upgrades, integrations, and internal or external audits
  • Generate payroll reports for management, including labor costs, headcount, and overtime trends, to support budgeting and workforce decisions
  • Responsibilities and tasks outlined are not exhaustive and may change as determined by the needs of the business

Qualifications

  • Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience)
  • 3+ years of experience processing payroll, preferably in a multi-state or high-volume environment
  • Hands-on experience with payroll software (ADP, Rippling, QuickBooks Payroll, or similar)
  • Working knowledge of wage and hour laws, tax withholding requirements, and garnishment procedures
  • Experience with payroll tax filings and general ledger reconciliation preferred
  • Strong proficiency in Excel/Google Sheets for reconciliation and reporting
  • Excellent attention to detail and ability to handle confidential information with discretion
  • Strong communication skills to resolve employee payroll questions clearly and professionally
  • Must be a U.S. Person due to required access to U.S. export-controlled information or facilities.
  • Preferred Qualifications
  • CPP (Certified Payroll Professional) designation a plus, but not required
  • International payroll experience (e.g., managing payroll across multiple countries, currencies, or working with global EOR/PEO providers) a plus

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