Payroll Specialist

Overview

Key Responsibilities

• *Payroll Processing*
• Process bi-weekly payroll for external staff
• Collect and verify timesheets for accuracy and compliance with company policies.
• Review and process employee expense reports, ensuring proper documentation
• and categorization.
• Maintain and update employee profiles, including payroll data, personal
• information, and benefits enrollment.
• Utilize the ADP platform for payroll processing, reporting, and employee selfservice.
• Manage monthly payroll accruals and ensure accurate year-end payroll compliance.
• Address payroll-related inquiries and ensure adherence to relevant regulations.
• Create and distribute letters of employment as requested.
• Conduct employment verifications for past and present employees.
• *Accounts Receivable*
• Review proforma invoices for accuracy and compliance.
• Promptly submit finalized invoices to clients.
• *Accounting Functions*
• Assist with month-end and year-end financial procedures.

Additional Tasks

• Maintain electronic filing systems
• Participate in ad hoc projects as assigned.

Key Competencies

• **Planning and Organizing:**
• Exceptional time management skills to prioritize tasks
• effectively.
• **Communication:**
• Strong verbal and written communication skills to interact with
• diverse stakeholders.
• **Quality:**
• Detail-oriented with a commitment to accuracy and continuous
• improvement.
• **Work Behavior:**
• Demonstrates a positive, can-do attitude and leads by example.
• **Building Trust:**
• Develops strong relationships founded on respect and reliability.
• **Stress Tolerance:**
• Maintains stable performance in high-pressure situations.
• **Problem Solving:**
• Proactively identifies and resolves issues with tenacity and
• efficiency.
• **Safety Leadership:**
• Ensures compliance with safety standards and fosters a culture
• of workplace safety.

Qualifications and Experience

• 2 years of experience in payroll processing and accounts receivable/billing.
• Proficiency in Excel and MS Office; experience with ADP or Microsoft Navision is an
• asset.
• Strong organizational skills with the ability to adapt to changing priorities.
• Exceptional customer service skills and the ability to handle sensitive situations.
• A proactive, self-driven attitude with a strong work ethic.