Payroll Coordinator

About Us

Role Description

Payroll Duties

• Set up new starters, personal details, contract amendments and termination forms at the beginning of each week.
• Process incoming timesheets and expense claims ensuring they are correctly filed.
• Adhere to relevant quality control checks before and after payroll processing.
• Print the relevant payroll reports payslips, remittances and invoices, and file systematically.
• Submit relevant payroll information to the Finance team by the relevant deadlines.
• Resolve any payroll queries from contractors via telephone, email or letter.
• Assist the billing team with the resolution of any client invoice queries.
• Assist the Credit Controller and Billing teams where necessary in gathering vital billing information.
• Accurately record and maintain pay history records for foreign taxpayers and liaise with the Company Account to meet payment deadline each month.

Payroll & Invoice Queries

• Resolve any payroll queries from contractors via telephone, email, or letter.
• Assist the billing team with the resolution of any client invoice queries.
• Assist the Credit Controller and Billing teams where necessary in gathering vital billing information.

Tax Liabilities

• Analyse and record PAYE liabilities from the monthly payroll reports. Liaise with Accounts for payment by the relevant deadlines.
• Accurately record and maintain pay history records for foreign taxpayers and liaise with the Company Account to meet payment deadline each month.

Skills, Knowledge, and Experience

• Experience working in a finance/payroll/sales/purchase ledger/credit control environment preferred.
• Can maintain, implement, and improve several administration systems to a high standard.
• Follow strict financial control guidelines.
• Excellent attention to detail.
• Good experience with Microsoft Excel and the rest of MS Office.
• Strong administration and organisational skills.
• Effective communication skills, written and verbal.
• Results orientated personality.
• Demonstrates desire and ability to solve complex problems and resolve errors.
• Ability to work under pressure and adhere to strict deadlines.
• Strong customer service skills.
• Willingness to learn about international payrolls.
• Outgoing personality and keen to work in a fast-moving environment.
• Proactive and ‘hands on’ approach.
• Analytical mindset.
• Flexible with working hours to meet the payroll deadlines.
• Be able to work as part of a team or using your own initiative.
• What we can offer you!
• Attractive monthly base salary + competitive commission/performance bonus.
• Genuine career progression opportunities, either locally or globally!
• World-class training programmes and development opportunities.
• Virtual Onboarding Events exclusively for new hires.
• Team driven environment, supportive culture with a focus on work-life balance.
• Career breaks available after one year.
• Real time recognition through our employee reward platform.
• Mental Health First Aiders to signpost you to support when you need it.
• Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
• Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values

• **Growth**
• In life and business, one must grow to flourish and achieve high ambitions. Growth
• requires change, challenge, risk and sacrifice - we will always choose growth.
• **Life**
• – Above all else, we value life.
• The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
• **Excellence**
• We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• **Integrity**
• We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.
• ***Disclaimer***
• *The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
• They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
• All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.*
• ***Diversity & Inclusion***
• *At Airswift, we believe that diversity is critical to our success and makes us a great place to work.
• We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.*
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