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Payroll Clerk

High-Light Electric
Colton, USA
Full-time
Entry · 1+ years experience
Onsite
Discovered 5 days ago

Full Job Posting

WHAT YOU’LL DO

  • Prepare and upload payroll certifications (CPRs) in compliance with DIR and union rules, ensuring backups for audits, labor audits, or internal validation/testing.
  • Validate job classifications and collective bargaining agreements (CBAs) by employee and project, coordinating responses with Compliance and Management.
  • Process salary adjustments, garnishments, and retroactive payments in a timely and accurate manner, aligning rates according to union updates and HR guidelines.
  • Monitor benefits, fringes, and payment dates, supporting internal audits and preventative corrections.
  • Reconcile timecards and work records weekly with systems such as Vista and Procore, verifying overtime and special classifications.
  • Resolve anomalies in records with the Office and Projects teams, keeping union and administrative documentation up to date.
  • Prepare union and government reports, including fringe summaries, and maintain systems ready for audits.
  • Assist in compliance with CA Prevailing Wage requirements as applicable.
  • Access time & attendance and payroll records, and compile reports as requested.
  • Utilize and maintain systems, procedures and policies for payroll/HR/accounting functions to ensure adherence to company guidelines.
  • Track and report key functional metrics to reduce waste and improve payroll effectiveness.
  • Collaborate with key people to ensure payroll accuracy, integrity, and responsiveness.
  • Maintain immaculate and accurate records relating to payroll, expense reimbursements, and benefits.
  • Recommend and enforce policies and procedures for payroll activities.
  • Create monthly reports to management as needed.
  • Assist with, and/or run special projects as directed by the Office Manager and/or Director of HR, or help with any payroll or HR projects or activities as needed subject to availability.
  • Perform any other duties and tasks as assigned.
  • WHAT WE’RE LOOKING FOR
  • Required
  • Experience with Certified Payroll requirements and documentation, with the ability to prepare, maintain, and submit accurate Certified Payroll Reports (CPRs).
  • Knowledge of payroll systems, reporting tools, and applicable compliance requirements, including California DIR and union-related payroll processes.
  • Proficiency in Microsoft Office, especially Excel.
  • Ability to reconcile payroll records, identify discrepancies, and produce accurate, audit-ready reports.
  • Strong attention to detail and accuracy when working with numbers, payroll records, and employee information.
  • Strong organizational and time-management skills, with the ability to manage multiple deadlines and priorities.
  • Excellent verbal and written communication skills and the ability to collaborate across departments.
  • Strong problem-solving skills, adaptability, and the ability to learn new processes quickly.
  • Ability to work independently, demonstrate initiative, and follow through on assigned responsibilities.
  • Ability to maintain confidentiality and professionalism when handling sensitive information.
  • Preferred
  • At least one year of California payroll experience, particularly involving payroll compliance, reporting, and field collaboration.
  • Experience with California Prevailing Wage requirements, Certified Payroll reporting, and union payroll documentation.
  • Practical knowledge of California and other applicable state labor laws and federal wage regulations.
  • Bilingual communication skills in English and Spanish.
  • Experience using payroll or project management systems such as Vista, Procore, or equivalent tools.
  • WHAT TO EXPECT IN THIS ROLE
  • This role supports payroll operations in a structured, deadline-driven environment where accuracy and attention to detail are essential.
  • You will work closely with HR, Finance, and Operations teams to support payroll cycles, compliance documentation, and reporting needs across multiple projects.
  • The role requires strong organization, consistency, and the ability to manage recurring deadlines while maintaining accuracy in a high-volume setting.
  • EDUCATION
  • Four-year degree in Accounting, Finance, Business Administration, or a related field, or equivalent knowledge gained through formal education, specialized training, or additional job experience.
  • Payroll is a detail-driven and deadline-sensitive function where accuracy, accountability, and consistency are essential.
  • You will work directly with payroll records, timecards, Certified Payroll Reports, employee classifications, union agreements, and compliance documentation while coordinating with different departments to address discrepancies and maintain reliable records.
  • Certified Payroll is a central responsibility of this position, particularly regarding California DIR reporting and applicable union and prevailing wage requirements.
  • The role requires someone who can balance recurring deadlines, detailed reporting, and employee-related requests while maintaining confidentiality, professionalism, and accuracy.
  • Your work will directly contribute to accurate employee compensation, regulatory compliance, and trust across the organization.

Qualifications

  • Required
  • Experience with Certified Payroll requirements and documentation, with the ability to prepare, maintain, and submit accurate Certified Payroll Reports (CPRs).
  • Knowledge of payroll systems, reporting tools, and applicable compliance requirements, including California DIR and union-related payroll processes.
  • Proficiency in Microsoft Office, especially Excel.
  • Ability to reconcile payroll records, identify discrepancies, and produce accurate, audit-ready reports.
  • Strong attention to detail and accuracy when working with numbers, payroll records, and employee information.
  • Strong organizational and time-management skills, with the ability to manage multiple deadlines and priorities.
  • Excellent verbal and written communication skills and the ability to collaborate across departments.
  • Strong problem-solving skills, adaptability, and the ability to learn new processes quickly.
  • Ability to work independently, demonstrate initiative, and follow through on assigned responsibilities.
  • Ability to maintain confidentiality and professionalism when handling sensitive information.
  • At least one year of California payroll experience, particularly involving payroll compliance, reporting, and field collaboration.
  • Experience with California Prevailing Wage requirements, Certified Payroll reporting, and union payroll documentation.
  • Practical knowledge of California and other applicable state labor laws and federal wage regulations.
  • Bilingual communication skills in English and Spanish.
  • Experience using payroll or project management systems such as Vista, Procore, or equivalent tools.
  • WHAT TO EXPECT IN THIS ROLE
  • This role supports payroll operations in a structured, deadline-driven environment where accuracy and attention to detail are essential.
  • You will work closely with HR, Finance, and Operations teams to support payroll cycles, compliance documentation, and reporting needs across multiple projects.
  • The role requires strong organization, consistency, and the ability to manage recurring deadlines while maintaining accuracy in a high-volume setting.
  • EDUCATION
  • Four-year degree in Accounting, Finance, Business Administration, or a related field, or equivalent knowledge gained through formal education, specialized training, or additional job experience.
  • Payroll is a detail-driven and deadline-sensitive function where accuracy, accountability, and consistency are essential.
  • You will work directly with payroll records, timecards, Certified Payroll Reports, employee classifications, union agreements, and compliance documentation while coordinating with different departments to address discrepancies and maintain reliable records.
  • Certified Payroll is a central responsibility of this position, particularly regarding California DIR reporting and applicable union and prevailing wage requirements.
  • The role requires someone who can balance recurring deadlines, detailed reporting, and employee-related requests while maintaining confidentiality, professionalism, and accuracy.
  • Your work will directly contribute to accurate employee compensation, regulatory compliance, and trust across the organization.

Preferred Qualifications

  • Preferred

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