Payroll Assistant

Payroll Processing (Core Responsibility)

Statutory Compliance (High Emphasis)

Employee Data & Records Management

Query Handling & Stakeholder Support

Reporting & Analysis

Required Skills & Competencies

Education & Experience

Qualifications

• · Graduate / Post Graduate in Commerce, HR, Finance, or related field.
• · Min. 3-4 years of experience in payroll or HR operations.
• · Experience in multi-state compliance.

Responsibilities

• · Process monthly payroll for all employees with 100% accuracy and within defined timelines.
• · Validate attendance, leave, overtime, LOP, shift allowances, and incentive inputs.
• · Ensure correct calculation of earnings, deductions, reimbursements, arrears, and final settlements.
• · Coordinate with HR, Finance, and Operations to collect and verify all payroll-related inputs.
• · Perform pre- and post-payroll audits to identify variances or errors.
• · Prepare and release salary slips, payroll registers, and bank upload files.
• · Ensure timely and accurate statutory deductions, filings, and remittances for PF (EPF), ESI, Professional Tax, Labour Welfare Fund, and Income Tax (TDS).
• · Generate and submit statutory returns including ECR, ESIC challans, PT returns, etc.
• · Maintain compliance with Shops & Establishment Act, Payment of Wages Act, Minimum Wages, Bonus Act, and other applicable labour laws.
• · Keep track of changes in statutory regulations and implement necessary updates in payroll systems.
• · Support statutory audits, internal audits, and vendor audits by providing required data and clarifications.
• · Maintain accurate employee master data in HRMS/payroll systems.
• · Process employee onboarding, exits, and life cycle changes (increments, transfers, promotions).
• · Manage documentation for payroll and compliance in an organized and secure manner.
• · Handle confidential information with utmost discretion.
• · Respond to employee payroll queries related to salary, tax, deductions, leave payouts, etc.
• · Assist employees with Form 16, investment declarations, and tax-saving documentation.
• · Collaborate with HRBP, Finance, and external agencies for smooth payroll operations.
• · Prepare monthly payroll MIS reports, variance analysis, and compliance trackers.
• · Support finance team with data for budgeting, accruals, and audits.
• · Generate ad-hoc payroll reports as required by leadership.
• · Strong knowledge of payroll processes and statutory compliance in India.
• · Experience with payroll softwares and Workday
• · Proficiency in MS Excel (VLOOKUP, pivot tables, data validation, etc.).
• · High attention to detail, accuracy, and confidentiality.
• · Good communication and analytical skills.
• · Ability to meet strict timelines and work in a deadline-driven environment.
• · Graduate / Post Graduate in Commerce, HR, Finance, or related field.
• · Min. 3-4 years of experience in payroll or HR operations.
• · Experience in multi-state compliance.