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Payroll Administrator

Newsquest
Southampton, GBR
Full-time
Entry
Hybrid
GBP 25000-27500 yearly / year
Discovered 1 months ago
Microsoft ExcelMicrosoft CopilotBACS

Full Job Posting

Key Responsibilities

  • Process monthly and lunar payrolls accurately and within agreed deadlines.
  • Deliver a high-quality payroll service to employees and managers across the business.
  • Complete payroll reconciliations and manage third-party payments.
  • Ensure payroll data is accurate and maintained within payroll systems.
  • Process BACS payments as part of each payroll cycle.
  • Submit payroll information to HMRC, ensuring all data is accurate and compliant.
  • Administer statutory payments including SSP, SMP and other payroll-related deductions.
  • Support Pension Auto Enrolment processes, employee communications and ongoing pension administration.
  • Maintain employee payroll records and audit trails.
  • Produce and distribute payroll documentation, including payslips and P45s.
  • Work collaboratively with colleagues to ensure payroll deadlines and year-end schedules are achieved.
  • Identify and escalate payroll issues, risks or discrepancies where appropriate.
  • Review payroll calculations and perform manual checks to support payroll accuracy.
  • Maintain strict confidentiality when handling employee information.
  • Contribute to the continuous improvement of payroll processes and controls.

Skills, Knowledge and Expertise

  • Previous payroll administration experience.
  • Good understanding of PAYE and National Insurance regulations, including Scottish PAYE.
  • Knowledge of National Minimum Wage regulations and payroll deductions.
  • Understanding of statutory payments such as SSP and SMP.
  • Awareness of Auto Enrolment pension legislation and pension administration processes.
  • Knowledge of attachment of earnings, court orders and other employee deductions.
  • Understanding of Benefits in Kind would be advantageous.
  • Strong attention to detail and a high level of numerical accuracy.
  • Excellent organisational and time management skills.
  • Strong communication skills with the ability to build effective working relationships.
  • Confident using Microsoft Excel, Word and Outlook.
  • Experience using Microsoft Copilot or similar AI tools to support productivity and process improvement would be advantageous, but is not essential.
  • Ability to handle confidential information professionally and discreetly.

Benefits

  • 25 days holiday + bank holidays + your birthday off
  • Holiday buy scheme for extra flexibility
  • Structured career progression & ongoing training
  • Pension plan
  • Employee Helpline counselling and advice
  • Perks & discounts including: Gym membership Cycle to Work scheme Eye care Retail discounts
  • Gym membership
  • Cycle to Work scheme
  • Eye care
  • Retail discounts
  • Team building days & annual volunteer charity day

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