Payroll Administrator
Role Overview
The Payroll Administrator supports accurate and timely payroll administration, employee compensation records, payroll coordination, and record maintenance.
The role handles sensitive employee and financial information and works with HR, Finance, management, employees, and external parties as needed.
Key Skills for This Role
Full Job Posting
Role overview
The Payroll Administrator supports accurate and timely payroll administration, employee compensation records, payroll coordination, and record maintenance.
The role handles sensitive employee and financial information and works with HR, Finance, management, employees, and external parties as needed.
Responsibilities
- Maintain payroll information covering employee details, compensation, allowances, deductions, leave, attendance, and other payroll inputs.
- Prepare payroll data, review timesheets and attendance, validate inputs, process adjustments, and coordinate payroll calculations and payment schedules.
- Record new hires and employment changes, including promotions, salary adjustments, transfers, leave, and terminations.
- Review payroll reports, investigate discrepancies, and resolve or escalate inconsistencies.
- Respond to employee questions about payslips, payment dates, deductions, payroll records, and administrative procedures.
- Support statutory payroll, tax documentation, benefits administration, compliance, audits, and reporting as applicable.
- Maintain payroll files, reports, employee documentation, and supporting records.
- Use payroll software, HRIS platforms, spreadsheets, and related systems.
- Identify process inefficiencies, data-quality issues, and control weaknesses and contribute to improvements.
Qualifications
- A degree, diploma, or equivalent qualification in Accounting, Finance, Human Resources, Business Administration, or a related field is preferred.
- Good understanding of payroll administration and employee compensation processes.
- Strong numerical and analytical skills, attention to detail, and ability to process payroll components accurately.
- Familiarity with payroll systems, HRIS platforms, accounting software, or related technology.
- Strong Microsoft Excel and spreadsheet data-management proficiency.
- Ability to review timesheets, attendance, employee information, and payroll inputs; understand payroll reconciliation and basic accounting principles.
- Ability to identify, investigate, and resolve discrepancies; familiarity with statutory deductions, reporting, tax documentation, and compliance is advantageous.
- Strong organization, time management, confidentiality, discretion, communication, problem-solving, and record-keeping skills.
- Ability to manage payroll deadlines and tasks independently and coordinate with relevant stakeholders.
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