Payroll & Accounting Coordinator
Role Overview
At Xccelerated Construction Unlimited, we are seeking a highly organized, detail-oriented Payroll & Accounting Coordinator to support payroll processing and daily accounting operations for our oil and gas and construction activities.
This position plays an important role in ensuring accurate and timely payroll for field and office employees, maintaining job cost records, processing vendor and subcontractor invoices, and supporting financial reporting.
The ideal candidate will have experience working in a construction, oilfield services, or industrial environment and understand the importance of accurate labor reporting, job costing, expense tracking, and meeting strict payroll and accounting deadlines.
Key Skills for This Role
Full Job Posting
Qualifications
- 5 years or more of payroll and accounting experience is preferred.
- Knowledge of payroll processing, timekeeping, accounts payable, and general accounting procedures.
- Understanding of job costing, labor allocation, cost codes, and project-based accounting preferred.
- Familiarity with overtime calculations, payroll deductions, and applicable federal and state payroll requirements.
- Experience reviewing field tickets, work orders, purchase orders, or subcontractor invoices is a plus.
- Proficiency in Microsoft Excel and accounting or payroll software.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage competing priorities and meet weekly payroll and accounting deadlines.
- Strong communication and problem-solving skills.
- Ability to handle sensitive financial and employee information with discretion.
- Preferred Experience
- Experience with QuickBooks, Sage, Foundation, Viewpoint, ADP, Paychex, or similar systems.
- Experience of weekly payroll for field employees.
- Familiarity with construction job costing and project expense tracking.
- Experience with certified payroll or prevailing wage reporting, when applicable.
- Familiarity with subcontractor compliance documentation and customer billing requirements.
- Experience supporting audits and month-end financial reporting.
- Key Performance Expectations
- Payroll is processed accurately and on schedule.
- Employee hours and labor costs are assigned to the correct jobs and cost codes.
- Vendor invoices and subcontractor payments are processed with appropriate approvals and documentation.
- Accounting records and reconciliations are maintained accurately.
- Missing documentation and discrepancies are identified and resolved promptly.
- Payroll and financial information remains confidential and well organized.
- Work Environment
- This position primarily works in an office setting and regularly communicates with field personnel, operations teams, project managers, vendors, and subcontractors. This role requires the ability to work independently, manage recurring deadlines, and maintain accuracy in a fast-paced oilfield and construction environment.
- Compensation & Benefits
- Competitive pay based on qualifications and experience.
- Paid time off and holidays.
- Health, dental, and vision insurance
Preferred Qualifications
- 5 years or more of payroll and accounting experience is preferred.
- Understanding of job costing, labor allocation, cost codes, and project-based accounting preferred.
- Experience reviewing field tickets, work orders, purchase orders, or subcontractor invoices is a plus.
- Preferred Experience
About Xccelerated Construction Unlimited
Specialized construction of pipelines and infrastructure for oil and gas.
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