Part-Time Administrative Assistant I McPherson

GENERAL FUNCTION: Under the direction of the Branch Director, the Administrative Assistant will assist in the execution of the Annual Support Campaign, clerical and communications regarding human resources and accounts payable with branch staff and the metro office.

This position will also have some administrative duties to support the McPherson Recreation Commission.

Minimum age of 21

Relevant work experience

1. Must be able to routinely perform the following physical activities; climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand and/or sit for extended periods of time, walk, lift and/or move up to 30 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity to perform detailed tasks

Must have ability to communicate effectively; both orally and in writing

Must possess problem solving, organizational and task management skills; ability to make independent and sound decisions in a rapidly changing environment

Must be detail oriented and exhibit a high degree of accuracy and alertness

Must exhibit initiative in the absence of supervision

Must be able to relate to and work with diverse groups of people in a friendly and consistent manner

Must work collaboratively as a team member as well as independently and lead by assigned goals, duties and deadlines

Must possess ability to exercise high levels of discretion and confidentiality

Must present a neat and professional appearance at all times

Commitment to the YMCA mission, vision and values

Must attend New Employee Orientation within 30 days of hire

Complete CPR/AED, First Aid, and O2, in accordance with Conditions of Employment

Learn all emergency procedures and action plans for the branch

Understand and abide-by all policies and procedures as set forth by the association

Work a schedule that reflects the needs of the branch

Entering data to include, but not limited to, input of Annual Support pledges, and posting of payments

Serving as branch point of contact and organizer for Annual Support Campaign; in accordance with guidelines set forth by the Metro office

Responsible for the number of active volunteers recruited for the Annual Support Campaign.

Assisting in the training of Annual Support volunteers

Administering branch payroll by ensuring accuracy of timesheets and new employee paperwork and systems as directed by timelines provided by HR and Payroll.

Ensuring accurate and timely completion of new employee packets/paperwork for all branch staff.

Maintaining training calendar and staff meeting schedules.

Ensuring accurate tracking and compliance for branch staff certifications.

Maintaining and order office and First Aid supplies.

Ensuring all accounts payable and purchase order procedures are followed and corresponding items are sent to the Metro office on time.

Collecting and forwarding all accident/incident reports to Metro within 24 hours of incident.

Following up on accidents within 48 hours when deemed appropriate.

Updating the Operational Manual within guidelines set forth by the Metro office and providing new and updated information to all Directors as needed.

Maintaining and updating MSDS book.

Child Abuse Prevention - Responsible for adhering to boundary policies, attending required training, reporting concerns, following mandated reporting policy, fulfilling job-specific responsibilities such as maintaining and securing unused areas, and ensuring proper sign-in/out procedures.

Preparing for Monthly, Weekly, Board, Annual Support and other meetings; i.e. typing memos and minutes, organizing trainings, and preparing for events.

Collecting and reporting statistics to the Metro office, i.e. monthly volunteer reports

Assisting with other special events when requested.

Assisting at front desk when needed.

All other duties as assigned.

EFFECT ON END RESULT: Ensure the smooth operations in all daily functions for the branch, all financial documentation is reliable and current for supporting grants, and efficient systems are in place to support program operations.