OSE Event Planning Intern

Founded by the Congregation of Holy Cross in 1948, Stonehill is a private Catholic college located just 22 miles from downtown Boston on a beautiful 384-acre campus in Easton, Massachusetts.

With a student-to-faculty ratio of 13:1, the College engages its 2,500+ students in 80+ rigorous academic programs in the liberal arts, sciences, and pre-professional fields.

Faithful to the Holy Cross tradition in education, Stonehill College is committed to developing the moral, spiritual, intellectual, physical, and social competencies of its students and seeks to build and sustain a campus community that embraces diversity and inclusion in its teaching, learning, living, and working.

Stonehill values a diversity of persons, opinions, and cultural and religious perspectives.

In fulfillment of its motto, Lux et Spes (“Light and Hope”), the College cultivates in its students the competence to think, act, and lead with courage towards creating a more just and compassionate world.

The Office of Student Engagement Event Planning Intern is a key asset to the OSE team.

They work under the guidance of professional staff to plan, coordinate, and execute campus events for students at Stonehill College.

The individual in this role works in a hybrid setting within the office and during planned event hours.

The goal of this position is to provide meaningful, hands-on event-planning experience from concept through execution while enhancing student engagement and campus life.

The Event Planning Intern reports directly to the Assistant Director of Student Engagement and is hired for the full academic year.

This is a paid hourly position, and federal work-study eligibility is required.

Plan, organize, and execute 2–3 campus events per month, specifically late-night and weekend programming.

Serve as a friendly, hospitable, and welcoming presence in the Office of Student Engagement and at campus events.

Create and manage event timelines, budgets, and checklists.

Develop marketing and outreach strategies to effectively promote events to the student body.

Collaborate with the OSE Social Media Intern to design flyers, social media posts, and email communications.

Work with OSE professional staff to arrange event logistics, including seating, equipment, catering, and décor.

Coordinate with campus departments, vendors, and external partners to ensure smooth event execution.

Execute event planning, set-up, execution, and breakdown.

Conduct post-event evaluations to gather feedback and assess event success.

Make recommendations for future programming based on feedback and assessment data.

Attend required student worker trainings during the Fall and Spring semesters.

Attend weekly staff meetings to discuss event planning, progress, and upcoming initiatives.

Maintain confidentiality regarding conversations, communications, and documents encountered while working for the Office of Student Engagement.

Input events into Guidebook and other campus event platforms as assigned.

Ability to work independently.

Perform other duties as assigned in support of OSE initiatives.

Each event must be approved by the Office of Student Engagement and should not overlap with events hosted by the University Programming Committee or the Student Government Association.

• Plan, organize, and execute 2–3 campus events per month, specifically late-night and weekend programming.
• Serve as a friendly, hospitable, and welcoming presence in the Office of Student Engagement and at campus events.
• Create and manage event timelines, budgets, and checklists.
• Develop marketing and outreach strategies to effectively promote events to the student body.
• Collaborate with the OSE Social Media Intern to design flyers, social media posts, and email communications.
• Work with OSE professional staff to arrange event logistics, including seating, equipment, catering, and décor.
• Coordinate with campus departments, vendors, and external partners to ensure smooth event execution.
• Execute event planning, set-up, execution, and breakdown.
• Conduct post-event evaluations to gather feedback and assess event success.
• Make recommendations for future programming based on feedback and assessment data.
• Attend required student worker trainings during the Fall and Spring semesters.
• Attend weekly staff meetings to discuss event planning, progress, and upcoming initiatives.
• Maintain confidentiality regarding conversations, communications, and documents encountered while working for the Office of Student Engagement.
• Input events into Guidebook and other campus event platforms as assigned.
• Ability to work independently.
• Perform other duties as assigned in support of OSE initiatives.
• Each event must be approved by the Office of Student Engagement and should not overlap with events hosted by the University Programming Committee or the Student Government Association.

Knowledge of, or willingness to learn, the operations and services of the Office of Student Engagement.

Prior event planning experience and/or creative event ideas with a strong willingness to learn, adapt, and bring ideas to execution.

Knowledge of office procedures and basic computer skills.

Ability to work independently and take initiative.

Strong organizational and multitasking skills.

Excellent communication and interpersonal skills.

Detail-oriented with a creative and solution-focused problem-solving approach.

Flexibility to work evenings and weekends as needed.

• Knowledge of, or willingness to learn, the operations and services of the Office of Student Engagement.
• Prior event planning experience and/or creative event ideas with a strong willingness to learn, adapt, and bring ideas to execution.
• Knowledge of office procedures and basic computer skills.
• Ability to work independently and take initiative.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Detail-oriented with a creative and solution-focused problem-solving approach.
• Flexibility to work evenings and weekends as needed.

Hours are determined based on student availability and the event schedule.

A minimum of 2–3 hours per week is dedicated to office hours for event planning and preparation.

Approximately 4–9 hours per month dedicated to in-event support, including set-up, execution, and breakdown.

• Hours are determined based on student availability and the event schedule.
• A minimum of 2–3 hours per week is dedicated to office hours for event planning and preparation.
• Approximately 4–9 hours per month dedicated to in-event support, including set-up, execution, and breakdown.

This position is not eligible for benefits.