Operations Coordinator

About This Role

The Role

We are supporting a leading US law firm with a new opportunity in its Riyadh office. As this is a newly established and growing office, the role is broad, hands-on, and integral to the day-to-day operations of the team. The successful candidate will be the sole administrative support on the ground, working closely with lawyers and acting as a key point of coordination across both legal support and office operations. This is an excellent opportunity for someone who enjoys variety, takes ownership, and thrives in a dynamic, entrepreneurial environment. The role encompasses a diverse range of responsibilities, including diary and meeting management, billing and expense management, document preparation, business development support, and liaison with international offices. Given the lean setup, the position will also involve general office coordination tasks such as managing reception, handling visitors, preparing refreshments as required, and ensuring the office runs smoothly on a day-to-day basis. Key Responsibilities Administrative & Legal Support • Provide comprehensive administrative support to lawyers and team members • Manage complex calendars, schedule meetings, and coordinate appointments across time zones • Arrange travel, including flights, accommodations, and itineraries • Prepare and process expense reports, billing, time entry, and pre-bill editing • Draft, format, and proofread documents, reports, and presentations • Support business development activities, including preparation of pitches and client materials • Liaise with international offices and stakeholders as required • Maintain organized electronic and physical filing systems • Coordinate meetings and events, including logistics and materials preparation Office Operations & Coordination • Act as the front office representative, including reception coverage and visitor management • Handle incoming calls, correspondence, and general inquiries • Prepare refreshments for guests and meetings as required • Manage office supplies, pantry, and overall office organization • Ensure smooth day-to-day office operations, including ad hoc administrative support • Assist with vendor coordination and tracking of office-related expenses • Provide basic IT troubleshooting support with remote guidance when needed Working Conditions • Primarily office-based role with flexibility depending on business needs • May require occasional overtime to support operational demands Reports to the Office Manager / Department Head (or equivalent)

Requirements

Qualifications & Requirements • Bachelor’s degree (BA/BS) or equivalent experience preferred • 3–5 years of experience in an administrative role, ideally within a law firm or professional services environment • Strong organizational, administrative, and interpersonal skills • Excellent attention to detail with strong proofreading capabilities • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Ability to multitask, prioritize effectively, and work under pressure in a fast-paced environment • Strong communication skills and ability to interact with stakeholders at all levels • Basic IT aptitude (e.g., troubleshooting with remote guidance) • Proactive, flexible, and solutions-oriented mindset • Comfortable working in a lean environment with a “hands-on” approach and taking ownership of tasks • Team-oriented with the ability to adapt to changing priorities and processes • Fluency in Arabic and English required #AdministrativeAssistant #LegalSupport #LawFirmJobs #ProfessionalServices #OfficeAdministrator #OperationsSupport #ExecutiveSupport #OfficeManagement #LegalCareers #AdminJobs #BusinessSupport #HiringNow #RiyadhJobs #LegalAdmin #SupportRole #CareerOpportunity #JobOpening

About the company

MENA Recruit came to fruition in response to a growing need for international legal talent in London and Dubai. Its initial focus began in the Legal sector, evolving as a service provider for other sectors such as Administration, Marketing, Business Development, HR, IT, Finance and C-Suite positions. Over the last two decades, with roots firmly planted in the Middle East and operations expanding into the APAC region, MENA Recruit has gained intuitive industry knowledge and expertise. With its unique, people-focused approach, the firm has yielded competitive advantage for its clients and rewarding careers for the professionals it has supported throughout the years. The company is dedicated to delivering the highest quality of talent and service to its clients while working tenaciously towards helping them achieve higher retention rates. For this reason, MENA Recruit is considered by both candidates and clients as a consultant in the truest sense of the word, offering guidance to both people and organizations on how to adapt to the constant change in market conditions and how to anticipate present and future challenges. Presently, MENA Recruit provides services to organizations and professionals in the United Arab Emirates, Saudi Arabia, Bahrain, Oman, Qatar, Kuwait, Singapore, Hong Kong, Australia, and the United Kingdom. With such an extensive global reach, strong brand value, decades of expertise, and an innovative approach towards business challenges, its clear why MENA Recruit is the partner of choice for both in-house recruiters and candidates internationally.