Operations Coordinator (General Student Support Services Specialist II)

Minimum Qualifications:

• Bachelor’s degree from an accredited institution in Business Administration, Accounting, Finance, Public Administration, Higher Education Administration, Student Affairs Administration, or a related field
• Two years of progressively responsible experience in business operations, budget management, facility operations, administrative coordination, or a related area
• Experience in bookkeeping, financial recordkeeping, or administrative support
• Demonstrated ability to manage budgets, reconcile accounts, and process financial transactions
• Strong organizational, problem-solving, and communication skills
• Proficiency in Microsoft Office applications (Excel, Word, Outlook)
• Ability to interpret and apply policies, procedures, and financial guidelines

Preferred Qualifications:

• Master's degree in Business Administration, Higher Education Administration, Student Affairs Administration, Public Administration, or a related field
• More than two years of progressively responsible experience in business operations, budget management, facility operations, administrative coordination, or a related area
• Experience in higher education or a student services environment
• Familiarity with Ellucian Banner/Talon systems, TalonBud, and/or Talon Expense
• Experience with ProCard reconciliation and institutional purchasing processes
• Experience supervising student employees
• Knowledge of event scheduling systems and campus space reservation processes

Essential Functions:

Physical Demands:

Work Hours:

Special Instructions:

Responsibilities

• Serve as the building coordinator for the Roaden University Center (RUC), overseeing daily facility operations and serving as the primary liaison with Facilities and Business Services, Information Technology, custodial services, campus partners, contractors, and vendors.
• Manage and reconcile departmental budgets, student fee accounts, and designated funds; prepare financial reports; assist with budget planning and forecasting; and make recommendations regarding resource allocation.
• Process and oversee financial transactions including purchase requisitions, invoices, contracts, interdepartmental transfers, budget revisions, travel authorizations, reimbursements, and ProCard reconciliation in accordance with university policies and procedures.
• Coordinate maintenance requests, equipment repairs, furniture replacement, renovation projects, and facility improvement initiatives for the Roaden University Center, including management and tracking of associated budgets and expenditures.
• Identify, recommend, and implement operational improvements, facility enhancements, and innovative services that strengthen the Roaden University Center's role as a hub for student engagement, leadership development, and community building.
• Coordinate reservations and scheduling for the Roaden University Center and designated outdoor spaces; serve as a resource regarding facility usage, event logistics, scheduling procedures, and applicable policies.
• Collaborate with students, faculty, staff, and external partners to support event planning and facility utilization.
• Those typical of an office environment.
• Typical hours are Monday-Friday, 8:00 a.m. - 4:30 p.m. Nights and weekends are infrequent.
• Applicants are required to electronically upload a cover letter, resume, and complete contact information for three references. References will be contacted at a later date. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.
• Salary:
• Level P2, Grade 8.