Operations Assistant / Executive Assistant (Demolition)

About the company

About the role

Key responsibilities

• Provide executive and administrative support to the director.
• Manage scheduling, job bookings and coordination between site crews, clients and suppliers.
• Prepare quotes, invoices and job documentation; handle accounts, invoicing and bookkeeping in Xero.
• Manage emails, phone enquiries and client communications.
• Maintain records, compliance documents and safety paperwork.
• Use AI and digital tools to streamline administration, reporting and communication.
• Identify growth opportunities and help implement new ideas.
• Support marketing, tendering and business development activities as needed.

About you

• Seeking a stable, long-term position; confident with technology and open to AI tools.
• Proactive and forward-thinking, with confidence to suggest and trial ideas.
• Highly organised, attentive to detail and able to manage competing priorities.
• Clear, professional communicator in writing and by phone; able to work independently and use initiative.

Desirable experience

• Xero experience is desirable; full training is provided.
• Administration or operations experience in construction, demolition or a trade business is desirable.
• Familiarity with job management software or Microsoft 365 / Google Workspace is desirable.

What the employer offers

• Secure, long-term role in a stable and growing business.
• Opportunity to influence how the business operates and expands.
• Training and development, including Xero, with potential to grow into a senior operations role.
• Supportive team environment and flexible hours.

Pay

• Pay is listed as $70,000–$87,000 per year.

Workplace

• Work location is hybrid remote in Randwick, NSW.

Application

• Submit a resume and short cover letter describing one idea to help a demolition business grow or operate more efficiently.