Operations Administrator

About the role

Role responsibilities

• Process fabrication and internal invoicing; review and submit timesheets; raise purchase orders and process goods-received transactions.
• Maintain plant trackers, verify plant allocations, monitor fabrication hours, and keep job bookings and records accurate.
• Assist with monthly GL reviews, cost and claims reporting, and operational spreadsheets.
• Maintain vehicle maintenance, servicing, kilometre, hours, and pre-start records; upload vehicle, crane, and scissor lift service information.
• Support Workshop and Maintenance teams with service sheets and equipment documentation.
• Maintain supplier information and assist with supplier setups, credit applications, and account queries.
• Coordinate accommodation, training, medicals, uniforms, onboarding, offboarding, site access, licences, clearances, and employee requests.
• Process employment, asset, and system requests; coordinate training enrolments and associated purchase orders.
• Support internal systems, process improvements, operational flowcharts, and recruitment administration when required.
• Assist with events, functions, catering, venue bookings, front desk support, and Port Pirie operational administration as needed.

What you’ll bring

• Previous administration, operations administration, project administration, workshop administration, or similar support experience.
• Strong organisation, attention to detail, confidence with numbers and records, and ability to manage multiple priorities.
• Experience processing invoices, purchase orders, timesheets, or similar transactions.
• Confidence using Microsoft Office, particularly Excel and Outlook, and willingness to learn different business systems.
• Strong written and verbal communication; able to deal confidently with employees, managers, suppliers, and external providers.
• Able to follow up actions, solve practical problems, work independently and in a team, and complete tasks.
• Current driver’s licence and willingness to travel to Port Pirie occasionally.

Additional advantageous experience

• Experience supporting construction, transport, workshop, plant, maintenance, or other operational teams is advantageous.
• Experience with Pronto or similar ERP systems, Freshdesk, SharePoint, plant or vehicle records, cost reporting, GL reviews, onboarding, training, recruitment administration, or compliance records is advantageous.

Why join

• Permanent full-time opportunity with long-term career potential and opportunities to broaden skills and take on greater responsibility.
• Access ongoing learning and development through the MAC Learning Academy and opportunities across teams and service areas.
• Join a supportive Yard Operations team and work across Yard, Workshop, Fabrication, Transport, and wider operations.