Operations & Administration Executive

Job Summary

Key Responsibilities

• Handle employee visa processes, renewals, cancellations, and related documentation.
• Manage employee medical insurance and renewal coordination.
• Track and manage company vehicle registrations, renewals, insurance, and related documents.
• Coordinate company trade license renewals and other official documentation.
• Supervise production and delivery teams to ensure smooth daily operations.
• Coordinate with the sales team regarding orders, delivery schedules, customer requirements, and follow-ups.
• Support hiring, onboarding, employee documentation, and exit formalities.
• Assist management in staff performance monitoring, warnings, disciplinary actions, and termination processes when required.
• Maintain attendance records, leave records, duty timings, and internal company policies.
• Ensure company rules and operational procedures are followed by all staff.
• Prepare and maintain reports related to staff, vehicles, renewals, production, deliveries, and operations.
• Coordinate with external parties such as PRO services, insurance providers, government portals, vehicle service providers, and suppliers when needed.
• Handle day-to-day administrative and operational tasks assigned by management.

Requirements

• Previous experience in administration, operations, HR coordination, or PRO-related work in the UAE.
• Good knowledge of UAE visa, insurance, company license, and vehicle renewal processes.
• Strong communication and coordination skills.
• Ability to manage staff and follow up with multiple departments.
• Good computer skills, including MS Office, email, and basic reporting.
• Must be organized, responsible, and able to work under pressure.
• Experience in fabric, textile, warehouse, production, delivery, or trading company operations will be an advantage.
• UAE driving license will be preferred.

Preferred Skills

• Staff supervision
• Attendance and policy management
• Operations coordination
• Basic HR administration
• Production and delivery follow-up
• Problem-solving and reporting
• Pay: AED3,000.00 - AED3,500.00 per month