Operations & Administration Coordinator (UAE Nationals Only)
Skills
About This Role
Overview
We are looking for a proactive and organised Operations & Administration Coordinator to support the smooth dayto-day running of our Dubai office.
This role will provide office operations, employee coordination, and administrative support across the business, while also assisting senior stakeholders with day-to-day operational tasks.
This is a great opportunity for someone who is detail-oriented, enjoys working in a people-focused environment, and is interested in developing exposure to UAE PRO and immigration processes over time.
Key Responsibilities
- Support the day-to-day operations of the Dubai office, ensuring the workplace remains organised, stocked, and running smoothly.
- Coordinate office-related activities including meeting room bookings, deliveries, office supplies, snacks, and vendor coordination.
- Provide administrative support to senior stakeholders, including diary management, travel arrangements, expense submissions, and timesheet coordination.
- Liaise with building management, suppliers, and service providers regarding office access, parking, maintenance, and facilities matters.
- Support onboarding activities for new joiners, including office access setup, documentation coordination, and general employee support.
- Assist with UAE PRO and immigration-related administration (training will be provided), including visa documentation, renewals, and coordination with external providers.
- Maintain accurate records, trackers, and operational documentation while handling information confidentially and with attention to detail.
What We're Looking For
- Strong organisational skills and excellent attention to detail.
- Confident communication skills in English (written and verbal); Arabic is a must.
- Professional, approachable, and service-oriented mindset.
- Comfortable managing multiple tasks and priorities in a fast-paced environment.
- Familiarity with UAE administrative processes, labour regulations, or immigration procedures is advantageous.
- Willingness to learn and take ownership of operational and PRO-related responsibilities over time.
- We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses.
- These tools assist our recruitment team but do not replace human judgment.
- Final hiring decisions are ultimately made by humans.
- If you would like more information about how your data is processed, please contact us.
Your resume, rewritten
for this exact role.
Sign up free — Base Career tailors your CV to this job description in 60 seconds.
01 / 05
Resume Tailored to This Job
Your keywords, structure, and story — rewritten to match this exact role and pass ATS filters.
Free · No card · 60 seconds
02 / 05
Cover Letter for This Role, Done
Job-specific cover letters written in Gulf professional tone — ready in seconds, not hours.
Free · No card · 60 seconds
03 / 05
See How Well You Fit This Role
AI match score with clear reasons — know your fit before investing time in the application.
Free · No card · 60 seconds
04 / 05
Apply in One Click
Autofill any application form on Workday, LinkedIn, Bayt, Greenhouse — with your tailored content.
Free · No card · 60 seconds
05 / 05
Track It. Follow Up at the Right Time.
Visual pipeline for every application with AI-timed follow-up reminders so nothing slips.
Free · No card · 60 seconds
Similar Jobs
Junior Operations & Marketing Coordinator (Web / AI)
BlockDelta · Dubai
BlockDelta is a global consultancy specialising in Talent Solutions and Strategic Growth Services across the Web3, Blockchain, iGaming, and AI sectors since 2017. We partner with leading tech companies to deliver expert
Skills
Entry-Level Administrative Professional (Operations & Office Support) - Remote
PULSEMEDIA (APAC) · Sharjah
The Entry-Level Administrative Professional (Operations & Office Support) - Remote plays a key role in keeping day-to-day business operations running smoothly. This position supports internal teams through organization,
Skills
Yesterday
Apply Now↗Apply Now ↗Entry-Level Administrative Professional (Operations & Office Support) - Remote
PULSEMEDIA (APAC) · Abu Dhabi
The Entry-Level Administrative Professional (Operations & Office Support) - Remote plays a key role in keeping day-to-day business operations running smoothly. This position supports internal teams through organization,
Skills
Yesterday
Apply Now↗Apply Now ↗Print Operations & Print Machine Operator
Confidential · Dubai
We are a leading advertising & gift printing company with Dubai and Abu Dhabi branches. Role Description This is a full-time hybrid role for a Production / Operations Manager & Print Machine Operator based in Dubai. The
Skills
Yesterday
Apply Now↗Apply Now ↗Entry-Level Administrative Professional (Operations & Office Support) - Remote
PULSEMEDIA (APAC) · Ajman
The Entry-Level Administrative Professional (Operations & Office Support) - Remote plays a key role in keeping day-to-day business operations running smoothly. This position supports internal teams through organization,
Skills
Yesterday
Apply Now↗Apply Now ↗Entry-Level Administrative Professional (Operations & Office Support) - Remote
PULSEMEDIA (APAC) · Dubai
The Entry-Level Administrative Professional (Operations & Office Support) - Remote plays a key role in keeping day-to-day business operations running smoothly. This position supports internal teams through organization,
Skills
Yesterday
Apply Now↗Apply Now ↗Operations & Administration Coordinator (UAE Nationals Only)
Efficio · Dubai
We are looking for a proactive and organised Operations & Administration Coordinator to support the smooth day to-day running of our Dubai office. This role will provide office operations, employee coordination, and admi
Skills
Yesterday
Apply Now↗Apply Now ↗Entry-Level Administrative Professional - Operations & Office Support
PULSEMEDIA (APAC) · Abu Dhabi
The Entry-Level Administrative Professional – Operations & Office Support is an essential part of ensuring smooth and efficient daily business operations. In this role, you will support internal teams through organizatio
Skills
2 days ago
Apply Now↗Apply Now ↗Entry-Level Administrative Professional - Operations & Office Support
PULSEMEDIA (APAC) · Sharjah
The Entry-Level Administrative Professional – Operations & Office Support is an essential part of ensuring smooth and efficient daily business operations. In this role, you will support internal teams through organizatio
Skills
2 days ago
Apply Now↗Apply Now ↗2.2K+
Cover Letters & Follow-ups
1.8K+
Resumes Tailored
190.5K+
Jobs Tracked
Trusted by professionals at
Stop applying blindly.
Start getting hired.
Base Career automates the hardest parts of job searching — apply smarter, not harder.
AI Resume in 60s
Your resume rewritten for this exact role using the job description as the brief.
ATS-Optimized
Get past automated screening filters with the right keywords matched to each job.
Application Tracker
Track every job, follow-up, and interview in one visual kanban board.
Free plan · No credit card required