Operations/Admin Executive

Job Summary

Key Roles and Responsibilities

• Provide day-to-day administrative support to the Line Manager.
• Prepare reports, correspondence, presentations, and documentation.
• Maintain filing systems and manage internal/external communications.
• Coordinate with internal departments such as Finance, IT, Purchasing, and Social Media teams.
• Support media production operations and oversee project completion processes.
• Manage inventory of production equipment and maintain account credentials.
• Handle YouTube/video upload requests and event interview coordination.
• Create and manage IT support tickets for media requirements.
• Conduct vendor sourcing, evaluation, negotiation, and procurement coordination.
• Maintain receivables, quotations, invoices, and payment tracking.
• Assist with bookkeeping, reconciliations, and media vendor invoice management.

Key Skills and Qualifications

• Bachelor’s degree in Business Management or a related field.
• Minimum 3 years of experience in media/production operations, office administration experience.
• Knowledge of bookkeeping and basic accounting principles.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Excellent communication and time management skills.
• Attention to detail and problem-solving capability.
• Ability to coordinate across multiple departments and manage priorities proactively.