Officer - Logistics

Overview

Key Responsibilities

• Processes domestic and international shipment transactions in accordance with company procedures and operational requirements.
• Prepares shipping documentation, including commercial invoices, packing lists, airway bills, and export/import documentation.
• Maintains shipment tracking records and updates shipment status in the maintenance system to ensure accurate shipment visibility.
• Coordinates shipment bookings with freight forwarders and logistics service providers.
• Maintains records related to shipment dispatch, receipts, and transportation documentation.
• Supports customs clearance processes by preparing and maintaining required documentation and coordinating with customs brokers.
• Coordinates with internal teams, including Purchasing, Component Management, Stores, and Cargo, to support shipment dispatch and receipt.
• Maintains logistics records related to freight costs, transportation charges, and customs-related expenses.
• Supports critical shipments and AOG logistics arrangements by preparing documentation and coordinating shipment processing.
• Maintains documentation required for compliance with export control regulations, non-proliferation requirements, dangerous goods regulations, and other international logistics standards.
• Maintains organised logistics documentation and shipment records to support internal and external audits.
• Supports the preparation of shipment reports and logistics data by maintaining accurate shipment tracking records.
• Ensures accurate system updates and documentation for all shipment transactions.
• Maintains records of shipment discrepancies, delays, and logistics issues and supports resolution by coordinating with logistics providers and internal teams.
• Supports logistics process improvement initiatives by maintaining operational data and identifying documentation or shipment tracking improvements.

Qualifications

• Bachelor's Degree (3+ years)
• Bachelor’s degree in Logistics, Supply Chain Management, Aviation Management, or related discipline.
• Fluent in English
• Experience in logistics operations, freight management, or supply chain coordination within an airline, MRO, or aviation-related organisation.

Experience

• managing international shipments, customs clearance, freight forwarders, and AOG logistics.
• Systems Knowledge (if applicable) Knowledge of aviation ERP or maintenance systems such as AMOS, TRAX, or equivalent, and proficiency in Microsoft Excel and shipment tracking tools.
• Years with qualifications: 3 - 5 years
• Relevant aviation or supply chain certifications are an advantage.

Competencies

• Customer Focus
• Team work
• Effective Communication
• Personal Accountability & Commitment to achieve
• Resilience and Flexibility (Can do attitude)
• ISR Requirements: Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team.
• Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.