Office Support Associate

Performing various duties and assisting various departments by providing clerical support as requested.

Maintain a professional attitude of support and assistance to anyone in the company at all times

Pro-actively support other Office Support colleagues in other floors when required

Ensure cleanliness of the conference / training rooms and prepare the rooms before meetings/trainings

Manage all aspects of the pantries including cleaning, organizing, maintaining equipment and electronics

Maintaining pantry supplies, anticipating requirements, verifying receipts, stocking delivered items

Serve coffee/tea to Senior Management, guests and colleagues in a courteous and professional manner. Provide similar service during meetings

Assist receptionists and administrative assistants in performing other support tasks. Ensure coverage at the reception as and when needed

Prepare a checklist and regularly monitor and maintain cleanliness of the office area and washrooms, in coordination with the cleaning company

Perform out of office tasks as and when requested (post office, banks, government and principal offices)

Filing, laminating, binding, printing, copying, scanning, shredding, collecting and distributing documents

Coordinate the repair and maintenance of office equipment

Collect, sort and distribute couriers, parcels, and post mail

Ensure Senior Management Offices are tidy and properly arranged

Communication & working relationships

Customers - Internal & External stakeholders

Nature of Interaction - Basic minimal interaction

Team Management

Financial Accountability

Revenue targets - Not applicable

Operational targets - Indirect individual contributor

Manpower budget - Not applicable

Company Goals

Supports achievement of goals through personal contribution

Functional & Technical skills

Microsoft Office Suite - Basic Word, Excel, Powerpoint & Outlook

English - Good verbal and written communication

Arabic - Not applicable

Understanding of hygiene, grooming and health and safety standards

Computer literacy

Job knowledge and requirements Essential

Ability to communicate clearly (written and verbal) to interact with cleaning staff, technicians, customers and colleagues

Basic computer knowledge

Preference

Familiarity with hospitality industry standards is desirable

Qualifications & Experience

Role Requirement Formal Qualifications

High School Graduate

Experience in the function

1-2 years of relevant experience (preferably from hospitality or food and beverage industry)

Job Knowledge

Ability to communicate clearly

Understanding of hygiene, grooming and hospitality principles

Use of Office Equipment

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