Office Services Assistant

This is an entry level role where you will provide comprehensive coordination and administrative support across office operations, project teams, workforce onboarding, and safety functions. This role is a central point of contact for jobsite operations—ensuring efficient daily execution, a positive employee experience, and compliance with onboarding and safety requirements. The position requires strong organization, responsiveness, and the ability to manage multiple priorities in a fast-paced, early-start environment.

High school diploma or GED

1–3 years of administrative or office support experience

2+ years of administrative experience

Construction or jobsite experience

Bilingual (Spanish/English)

Manage daily office operations including stocking kitchen areas, monitoring inventory, and coordinating supply purchases (office, food, and cleaning)

Coordinate mail, shipments, deliveries, and general office logistics

Maintain internal contact lists, schedules, job codes, and distribution groups

Reconcile purchasing card transactions and maintain accurate records

Support leadership and visitors with logistics, reservations, and general coordination

Perform errands and miscellaneous operational support as needed

May be responsible for performing company database or system administration tasks, and data input.

Coordinate onboarding logistics, prepare workspaces, and welcome new employees

Conduct daily new hire orientations (including large groups) and additional sessions for alternate shifts

Ensure completion of required training, documentation, and system entry (Procore, HammerTech)

Issue badges, parking permits, and provide access support; troubleshoot badge issues as needed

Coordinate employee logistics including travel, housing, IT equipment, and onboarding materials

Provide Spanish translation support for safety meetings and jobsite communication

Lead safety orientations for Spanish-speaking employees, including LOTO and commissioning

Distribute PPE and manage related inventory and ordering

Provide training and support safety systems and processes, including entering data in HammerTech and managing Eyrus access

Assist with safety communications, alerts, and incident support (including camera review)

Track training (e.g., UTV certification) and maintain compliance records

Print and issue employee badges

Distribute PPE

Provide administrative support to project teams including document coordination and communication

Maintain project documentation and assist with document control systems

Coordinate with field leadership on jobsite needs, supplies, and resources

Process, organize, copy and file project management related forms and documents, including, but not limited to Bidding Process, Preconstruction support to estimating team & project team, Processing of Submittals, RFI’s, Project Schedule Updates.

Project team correspondence and communications

Keep current set of plans updated

Coordinate jobsite meetings, meals, and events including safety week, team-building activities, and employee appreciation efforts

Manage catering, food orders, and event logistics

Support wellness initiatives and employee engagement activities