Office Manager

Responsibilities

• Oversee daily operations across all offices, keeping meeting rooms, kitchens, reception areas, and other shared spaces organized, presentable, and well stocked.
• Serve as the primary contact for facilities needs, coordinating with building management and service providers on maintenance, repairs, access, and safety.
• Manage purchasing and inventory for office supplies, kitchen supplies, and branded merchandise across locations, including ordering, receiving, storage, distribution, stock tracking, and replenishment.
• Partner with Marketing to source and distribute branded apparel, promotional items, and merchandise for new hire welcome kits, company events, client and partner gifts, and employee recognition programs.
• Support Marketing execution by scheduling social media posts according to the content calendar and coordinating branded materials, event logistics, and promotional activities.
• Coordinate domestic and international employee travel, including flights, hotels, ground transportation, and visa-related support as needed, in accordance with company travel policy.
• Manage supplier and service provider relationships, including sourcing vendors, obtaining quotes, reviewing pricing, and coordinating reliable, cost-effective service.
• Track office operations spending against budget, reconcile supply and merchandise invoices and expenses, and maintain accurate purchasing, inventory, and expense records.
• Coordinate logistics for meetings, company events, and team activities, including scheduling, room reservations, catering, merchandise, and materials.
• Partner with HR and IT on new hire onboarding logistics, including workstation setup, access coordination, office tours, and welcome materials.
• Maintain office procedures, guides, vendor contacts, ordering processes, and emergency resources to support consistency across locations.
• Manage incoming and outgoing mail and packages, provide day-to-day administrative and document support, and assist with special projects and other duties as assigned.

Qualifications

• 3+ years of experience in office management, office coordination, or a senior administrative role, including responsibility for multiple locations.
• Experience managing purchasing, inventory, vendor relationships, and budgets, with accurate tracking of orders, stock levels, invoices, and expenses.
• Experience coordinating employee travel and working with third-party suppliers and service providers.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and comfort learning new systems and tools.
• Experience sourcing and ordering branded merchandise or promotional products is preferred.
• Familiarity with social media platforms and scheduling tools, such as Hootsuite, Sprout Social, Later, or native platform schedulers, is preferred.
• Familiarity with basic bookkeeping and experience supporting distributed teams in a technology, media, or high-growth environment are preferred.
• Core Competencies
• Strong organization and prioritization skills, with the ability to manage competing requests and support multiple teams and locations.
• Attention to detail and accuracy when handling bookings, purchasing, inventory, expenses, and documentation.
• Clear written and verbal communication and a professional, service-oriented approach to employees, visitors, and vendors.
• Proactive problem-solving, resourcefulness, and ownership of tasks from initial request through completion.
• Sound judgment, adaptability, and a collaborative approach to maintaining an efficient workplace and positive employee experience.
• $58,000 - $68,000 base + benefits + equity
• Note: The salary range listed for this position is a good faith estimate based on experience, qualifications, and internal compensation structure. The actual salary offered varies depending on the candidate's skill level and experience. This posting refers to an active vacancy within the organization.
• We are making a significant financial impact for our video creator community; we’re proud of their success stories
• We enjoy challenging the status quo and going head-to-head against Big Tech
• We aren’t afraid to try new things; we act fast and want to win
• We pay competitive salaries and provide great benefits
• RUM Group Inc. is an equal opportunity employer. We promote an equal playing field where everyone has the same opportunities regardless of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. RUM Group Inc. is an active participant in the e-verify program.
• While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time while using a computer and/or keyboard. The employee is required to communicate verbally and hear. The employee may be required to walk, reach with hands and arms, balance, and stoop or kneel. The employee may occasionally be required to lift and/or move up to 15 pounds. Specific vision abilities required by this job include clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including the use of computers.

Core Competencies

Preferred Qualifications

• Experience sourcing and ordering branded merchandise or promotional products is preferred.
• Familiarity with social media platforms and scheduling tools, such as Hootsuite, Sprout Social, Later, or native platform schedulers, is preferred.
• Familiarity with basic bookkeeping and experience supporting distributed teams in a technology, media, or high-growth environment are preferred.