Office Manager - Riyadh

Overview

Job Purpose

Key Responsibilities

• Controls office operations by greeting visitors and callers, handling their inquiries, and directing them to the appropriate persons, per their needs
• Ordering inventory, stocks and ensures enough stock of all critical and non-critical supplies
• Collect, sort, distribute and prepare mail and deliveries
• Responsible for visitor log book
• Fosters courtesy, helpfulness and teambuilding with internal team members
• Works with the building property management to ensure consistency relative to general maintenance of the office space
• Assists HR & Facilities Director on facilities matters/tasks as needed
• Coordinates with the Facilities Manager to track space occupancy
• Ensures the reception area and the meeting rooms are tidy and presentable
• Answering and directing incoming calls while responding to customers questions over the phone
• Processing invoices, sorting incoming and outgoing mail, keeping appointment calendars, and giving messages to staff and management in other parts of the building
• Giving instructions and ensuring excellent performance of day porters
• Ensures timely and correct submission of vendors invoice; maintain records of invoices received and sent for payment
• Assists in special projects with various organizational teams
• Organizes, plans, and manages various office events, meetings including special celebrations and training events as directed
• Assists in the updating of the company’s intranet site

Competencies

• Communication
• Adaptability
• Decision-Making
• Managing Work
• Quality Orientation
• Initiating Action
• Collaborating

• Technical/Professional Knowledge & Skills

• Customer Focus
• Applied Learning

Job Fit

• Task Variety
• Continuous Learning
• Details Learning
• Practical Results
• Standardized Work

Experience

• 1+ years of experience in office or facilities management
• Proficient in MS Office Suite
• Experience in office floor planning and space restacking/reconfiguration is a plus
• Friendly, enthusiastic and professional appearance and demeanor
• Demonstrates responsibility and accountability
• Great people skills and ability to deal with a high volume of visitors and employees

Knowledge

• Associate's degree preferred and/or equivalent years of experience
• Ability to demonstrate mature technical skills based judgment, initiative and critical thinking
• Ability to proactively manage local vendors
• Proficient in MS Office Suite
• Great organizational skills with attention to detail
• Ability to prioritize and multi-task with confidence
• Excellent communication skills
• Veeam Software is an equal opportunity employer
• and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law.
• All your information will be kept confidential.
• Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.
• The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.
• By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.
• By submitting your application, you acknowledge that the information provided in your job application and any supporting documents is complete and accurate to the best of your knowledge.
• Any misrepresentation, omission, or falsification of information may result in disqualification from consideration for employment or, if discovered after employment begins, termination of employment.