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greenhouse

Office Manager (Part-time Temporary)

Ooma
Vancouver, CAN
Manager · 1+ years experience
Onsite
CAD 18-22 / hour
Discovered 3 days ago

Full Job Posting

What You’ll Do

  • Ensure the office is clean and safe, order weekly lunches, order office supplies, ensure mail is opened and distributed timely
  • Renew annual business license
  • Work with building property management regarding maintenance and anything related to ensuring the building is safe for employees
  • Finance & Accounting: Work with accounts receivable and accounts payable and ensure all invoices are scanned to AP and checks are sent in a timely manner. Generate purchase orders in Netsuite. Approve Invoices in Stream.
  • Track company credit card receipts
  • Recruiting Support: Work with recruiters and local hiring managers to set up onsite interviews and greet candidates
  • Prep New Hire on-boarding: Work with HR to confirm when new hire/s starting and set up new hire workstation if onsite. Work with IT to ensure the IT checklist is completed by hiring manager and equipment Is ordered.
  • New Hires: Greet new hire, secure room for New Hire Orientation and give a tour of the office on their first day
  • Events and Meetings: Ensure guests planning to visit have a workstation and accommodations are set up. Set up meeting room for All Hands, team meetings, and company events, both on and offsite.
  • Special projects: Assist with special projects, such as employee cubicle moves, facility updates, and other duties as assigned
  • All other duties as assigned

Experience

  • We’re Looking For:
  • 1+ years of experience in a receptionist/office management role required
  • Must demonstrate the ability to “wear many hats” and jump in when needed
  • Proficient in MS Office (Word, Excel, Powerpoint)
  • Excellent organizational skills and follow-up
  • Excellent communication skills, both verbal and written. Comfortable in using on-line meeting platforms such as zoom and MS Teams.
  • Must be dependable and able to work independently
  • Pleasant demeanor and able to work with many levels of employees
  • Hourly rate is $18-$22 CAD/hour, depending on experience.
  • This is an onsite role: 20 hours/week, Monday – Friday, 9:30- 2pm PT (with flexibility to go to 4pm PT)
  • Ooma is an equal-opportunity employer committed to recruiting, employing, retaining, promoting, and otherwise treating all employees on the basis of merit, qualifications, and competence. We do not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local laws.
  • All interviews are conducted via video. To be considered for a role, candidates must participate in all interviews with their camera enabled, subject to reasonable accommodation. Candidates who need an accommodation should contact their recruiter.
  • We may utilize AI-enabled tools during the hiring process, including for resume review, scheduling, and interview note-taking or transcription. These tools are used solely to support our hiring team; all employment decisions are made by human reviewers.
  • Where interviews are recorded or transcribed, candidates will be notified in advance and their consent will be obtained.
  • The base salary range for candidates in located Canada is listed below. Actual base pay will depend on a variety of factors such as education, skills, experience, specific location, etc. The base pay range is subject to change and may be modified in the future. Regular employees may also be eligible for bonus(es), sales incentive(s) (target included in OTE) and/or stock in the form of Restricted Stock Units (RSUs).
  • Canada Pay Range$18—$22 CAD

Preferred Qualifications

  • The base salary range for candidates in located Canada is listed below. Actual base pay will depend on a variety of factors such as education, skills, experience, specific location, etc. The base pay range is subject to change and may be modified in the future. Regular employees may also be eligible for bonus(es), sales incentive(s) (target included in OTE) and/or stock in the form of Restricted Stock Units (RSUs).

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