Office Manager - Part Time

Role overview

Office and facilities

• Manage building facilities, liaise with the landlord and contractors, and administer notice boards, parking, and room bookings.
• Verify contractor approval and keep contractor documentation up to date.
• Manage front of house, welcome guests and contractors, communicate site safety requirements, and maintain records.
• Welcome new starters and explain site facilities.
• Manage catering orders, deliveries, stock levels, incoming mail, and courier deliveries.

Safety and events

• Own annual health and safety and fire audits and take actions to maintain standards.
• Manage employee driving-for-work licence and insurance checks and promote awareness of responsibilities and risks.
• Conduct display screen risk assessments and support workstation equipment purchases.
• Coordinate fire marshal and first aid training and coverage, and serve as a fire marshal and first aider.
• Manage internal events and coordinate charity fundraising; support other ad hoc business requests.

Qualifications and experience

• GCSE-level education or equivalent.
• Experience using the Simpro Group tech stack.
• Five or more years of administrative support experience is desirable.

Skills and working style

• Able to manage high volumes and multiple priorities in a fast-paced, changing environment.
• Collaborative team player with a positive attitude, strong organization, and attention to detail.
• Flexible, available, and responsive, including across global time zones; strong problem-solving skills.