Office Manager / PA To the Directors

📍Location: Liverpool

📩 Email – [email protected]

Condy Lofthouse Architects are seeking an engaging, proactive and highly organised Office Manager / PA to the Directors to become a central presence within our studio.

This role is ideal for someone who enjoys working with people , brings warmth and confidence to a professional environment, and thrives in a fast-paced, design-led setting .

You will play a key part in shaping the day-to-day experience of the practice while supporting the Directors at a senior level.

As the organisational and social heartbeat of the studio, you will ensure the practice runs smoothly while building strong relationships across the team and with external partners.

Acting as a welcoming and confident point of contact

Coordinating diaries, meetings and studio activity

Creating an organised, positive and efficient working environment

Managing suppliers, budgets and service contracts

Supporting Health & Safety compliance and studio documentation

Overseeing HR administration, onboarding and staff records

Managing invoicing, bank reconciliations and credit control using Xero

Processing invoices, expenses and payment runs

Liaising with company accountants and supporting VAT returns

Preparing monthly financial and management reports

Curating and managing the practice’s social media presence (LinkedIn & Instagram)

Supporting the studio’s external communications and profile

You are confident, personable and highly organised, with the ability to balance professionalism with approachability.

A natural communicator who enjoys working with people

Comfortable supporting Directors and engaging with senior stakeholders

Strong financial and administrative skills with excellent attention to detail

Proactive, adaptable and confident taking ownership

Experience with Xero or similar accounting software preferred

A visible and influential role within a design-led architectural studio

Close collaboration with the Directors and creative team

Opportunity to shape studio culture and operations

A friendly, ambitious and collaborative working environment