Office Manager

About the position

Bookkeeping and project support

• Manage day-to-day expenses with the bookkeeper using QuickBooks Online and Dext; process payables, monitor receivables, and handle expense reports and reimbursements.
• Oversee office insurance and financial subscriptions; support project setup, expense tracking, subconsultants, and invoicing coordination.
• Maintain project tools including Factor, Slack, Google Drive, and Notion; coordinate travel, venue rentals, and project logistics.

Office operations

• Coordinate benefits, recruitment logistics, contracts, and onboarding; manage supplies, vendors, building relationships, workspace setup, technology, and equipment.
• Oversee health and safety, PPE, first aid, and ergonomics; coordinate events and meetings; maintain staff records, time-off tracking, and internal communications.

Qualifications

• Strong demonstrated bookkeeping and financial administration experience, plus office management and business administration experience.
• Tech-savvy and confident managing financial and project systems; highly organized, detail-oriented, and discreet with sensitive information.
• Experience with Gemini (AI), Notion, Adobe Creative Suite, proposal writing, or a professional-services background is a nice-to-have.

Benefits and work arrangement

• Flexible work hours and remote work options; the posting states the work location is in person.
• Benefits include health, dental, and long-term disability coverage, vacation pay for part-time staff, transit program access, team events, and professional development support.

Pay

• Pay is $30.00–$32.00 per hour, with expected hours of 20–25 per week.

Application

• The posting requests a resume and cover letter by October 30, 2026.