Office Manager (Finance & Compliance Support)

Overview

What You Will Do

• Manage daily office operations, including facilities, vendors, supplies, access cards, visitors, meeting rooms, couriers, maintenance and office records.
• Support the Managing Director and senior team with meeting coordination, travel arrangements, document preparation and follow-up of action items.
• Coordinate HR administration, including employee files, leave and attendance records, onboarding and offboarding, visas, medical insurance, DEWS, payroll coordination and company assets.
• Support accounts payable and routine finance activities, including supplier invoices, employee expenses, payment documentation, bookkeeping, journal entries, bank and account reconciliations, VAT records and audit support.
• Maintain regulatory and corporate calendars, compliance registers and audit-ready records, including filing deadlines, licence and insurance renewals, policy reviews, training, attestations and vendor due diligence.
• Support AML/KYC administration by collecting documents, maintaining trackers, retaining screening evidence and following up on missing or expired information.
• Liaise professionally with banks, auditors, fund administrators, compliance advisers, legal counsel, vendors and other service providers.
• Provide routine coverage for the Finance Manager and help ensure recurring operational, finance and compliance deadlines are completed on time.
• What you will bring
• A bachelor’s degree in Accounting, Finance, Business Administration or a related discipline, or equivalent relevant experience.
• Two to five years of experience in office management or business operations, together with hands-on finance or compliance administration.
• Experience in investment management, financial services, accounting, legal or another regulated professional-services environment is strongly preferred.
• Practical knowledge of accounts payable, bookkeeping or reconciliations, audit support and AML/KYC or regulatory recordkeeping.
• Excellent organisation, follow-through, attention to detail and professional communication.
• The judgement and discretion required to handle confidential employee, financial and regulatory information.
• Strong Microsoft Excel, Word and Outlook skills, with the ability to learn new systems quickly.
• The ability to work independently, manage competing deadlines and work on-site in DIFC.
• Experience with DIFC or DFSA portals, UAE visa and HR administration, DEWS, medical insurance, payroll coordination, or international regulatory requirements would be an advantage but is not essential.

Why join Profision?

• Gain broad exposure to the operations of a regulated investment management firm.
• Work directly with senior leadership and key external service providers.
• Develop practical experience across office operations, finance, compliance and HR.
• Take ownership of important recurring processes in a professional, small-team environment.

How To Apply