Office Manager/EA

About This Role

My client are one of the most exciting influencer agencies in the region. They are looking for an outstanding Office Manager/EA to join their growing team in Dubai.

Key Responsibilities

• Provide comprehensive executive‑level administrative support to the CEO, including calendar management, scheduling, and correspondence.
• Arrange international and domestic travel, ensuring seamless itineraries and visa arrangements.
• Prepare meeting agendas, reports, and presentations; take accurate minutes during high‑level meetings.
• Liaise professionally with senior executives, board members, government officials, and external stakeholders.
• Manage confidential documentation and information with absolute discretion.
• Coordinate logistics for events, conferences, and special projects as required by the CEO.
• Oversee all office administration functions, including facilities management, procurement, office supplies, and vendor management.
• Implement and improve office policies and procedures to ensure an efficient and organised work environment.
• Support HR‑related activities such as onboarding new staff, maintaining records, and ensuring compliance with local regulations.
• Handle expense reporting, procurement, and day‑to‑day office operations for the executive office.
• Anticipate the needs of the CEO, providing proactive and efficient support at all times.

Candidate Requirements

• Highly presentable, with strong organisational and interpersonal skills.
• Professional and polished communication at all times, with excellent written and verbal English.
• Demonstrated discretion and the ability to handle confidential and sensitive information.
• Experience managing office administration, facilities, and vendor relationships.
• UAE‑based
• Strong IT skills, including proficiency in MS Office Suite and virtual meeting platforms.