Office Manager, Dubai (Part-time)

Role overview

Schedule

• The schedule is 20 hours across five days, ideally 10:00–14:00, with flexibility for the right candidate.

Responsibilities

• Manage office, pantry, water, and stationery supplies; liaise with building management, landlords, contractors, and vendors about facilities, maintenance, and access.
• Coordinate visitors, access passes, on-premises chaperoning, deliveries, and shipments.
• Coordinate local IT equipment delivery, setup, installation, and troubleshooting with the IT team, employees, and vendors.
• Arrange and track mandatory local training; support onboarding and employee administration.
• Administer employee medical insurance with HR, employees, and providers.
• Support local compliance and regulatory processes, submissions, and information requirements with central teams.
• Coordinate office invoices, expenses, reimbursements, and Finance liaison.
• Maintain office records and inventories, including IT equipment and other assets; set up meeting rooms and maintain office facilities.
• Provide general administrative and operational support to Portfolio Managers and the Dubai team; coordinate consistently with colleagues in other offices.
• Undertake other ad hoc office management and administrative responsibilities.

Experience and qualifications

• 2–4 years’ experience as an Office Manager, Office Coordinator, Executive Assistant, or in a similar administrative or operational role.
• Experience managing a small office’s day-to-day requirements and working with colleagues across locations and time zones.
• Financial or other professional services experience is ideal.
• Dubai/DIFC compliance or regulatory exposure is advantageous but not essential; candidates interested in developing this knowledge are welcome.
• Strong organizational and administrative skills, ability to manage competing priorities independently, and a proactive, practical approach.
• Excellent interpersonal and communication skills; confidence liaising with employees, senior stakeholders, visitors, vendors, and providers.
• Strong attention to detail, discretion with confidential matters, flexibility in a fast-paced environment, and comfort working independently.
• Good working knowledge of Outlook, Word, Excel, and PowerPoint; high ethics, integrity, and professionalism.

Workplace

• The role is based in Caxton’s Dubai office and provides an on-site point of contact.

About Caxton Associates