Office Manager

About This Role

We are looking for a well-organized and proactive Office Manager to oversee daily office operations and ensure the smooth functioning of administrative activities. The ideal candidate will be responsible for managing office procedures, coordinating with departments, handling documentation, supporting HR and management tasks, and maintaining a professional office environment. Arabic language skills are preferred for better communication with clients, suppliers, and government-related departments.

Key Responsibilities

• Manage day-to-day office operations and administrative activities.
• Maintain office records, files, documents, and company correspondence.
• Coordinate with different departments to ensure smooth workflow.
• Supervise office staff and support team members when required.
• Manage office supplies, stationery, equipment, and vendor coordination.
• Handle incoming and outgoing emails, calls, and official communication.
• Prepare reports, letters, memos, meeting minutes, and other documents.
• Assist management with scheduling meetings, appointments, and follow-ups.
• Ensure office policies and procedures are properly followed.
• Coordinate with suppliers, clients, service providers, and government-related service centers when needed.
• Support HR-related tasks such as attendance tracking, employee records, onboarding, and leave documentation.
• Maintain confidentiality of company and employee information.
• Ensure the office environment is clean, professional, and well-maintained.

Requirements

• Bachelor’s degree or relevant qualification preferred.
• Previous experience as an Office Manager, Administrative Manager, or similar role.
• Strong communication and coordination skills.
• Good knowledge of MS Office, especially Word, Excel, and Outlook.
• Ability to handle multiple tasks and meet deadlines.
• Strong organizational and problem-solving skills.
• Professional attitude and ability to work under pressure.
• Knowledge of UAE office administration procedures will be an advantage.
• Good English communication skills.
• Arabic language skills are preferred.

Preferred Skills

• Leadership and team coordination.
• Time management and multitasking.
• Documentation and record-keeping.
• Vendor and client coordination.
• Basic HR and administrative knowledge.
• Attention to detail.

Job Types: Full-time, Contract

Pay: From AED5,000.00 per month

Work Location: In person