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Office & HR Administrator

Scalian
London, GBR
Full-time
Mid
Hybrid
Discovered Today
Communication

Full Job Posting

Key Responsibilities

  • HR Administration & Payroll Management (60%)
  • Manage employee onboarding and offboarding, including employment contracts and related documentation.
  • Maintain accurate and confidential employee records.
  • Coordinate monthly payroll processing, including collecting, checking and submitting payroll data, and liaising with external payroll providers where applicable.
  • Administer employee benefits, pensions, insurance and absence records.
  • Respond to employee queries and support managers with HR procedures and policies.
  • Monitor HR compliance requirements and maintain accurate HR reporting and documentation.
  • Office Management & Administration (40%)
  • Coordinate office facilities, supplies, maintenance and external service providers.
  • Manage correspondence, documentation, records and administrative deadlines.
  • Organise meetings, business travel and internal events.
  • Support invoice processing, expense administration and general operational activities.
  • Liaise with internal teams, including Finance and IT, as well as external partners, to ensure the smooth running of daily operations.
  • We're looking for someone who is

What We Offer

  • Hybrid working: 1 – 2 days per week in our London office.
  • International environment: Collaboration with teams across different countries.
  • Varied responsibilities: A broad role with significant autonomy.
  • Supportive culture: A collaborative working environment.
  • Benefits package: Perkbox, medical insurance, income protection insurance and a retirement plan.
  • Career development: Opportunities for professional growth and progression.
  • About Us
  • A leading international provider of solutions and expertise, specialising in the fields of digital systems and business performance. The SCALIAN Group provides support to major industrial and service-sector companies to help them define and implement their projects in two fields:
  • Digital Systems: Embedded and critical systems, IoT, information systems, and digital solutions for businesses.
  • Operations Performance: Management of projects, quality, and industrial performance.
  • We are present in seven countries (France, Spain, Belgium, the UK, Germany, the USA and Canada).

Qualifications

  • Experienced in a generalist HR role, including HR administration and payroll management.
  • English and French is real plus , with excellent written and verbal communication skills.
  • Highly organised, able to manage multiple priorities and work independently.
  • Equipped with strong interpersonal and communication skills.
  • Comfortable working in an international and multicultural environment.
  • Able to build relationships with stakeholders across multiple departments.
  • Proactive, adaptable and discreet when handling confidential information.
  • Hybrid working: 1 – 2 days per week in our London office.
  • International environment: Collaboration with teams across different countries.
  • Varied responsibilities: A broad role with significant autonomy.
  • Supportive culture: A collaborative working environment.
  • Benefits package: Perkbox, medical insurance, income protection insurance and a retirement plan.
  • Career development: Opportunities for professional growth and progression.

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