Office Coordinator

Greet and assist all visitors with professionalism and efficiency, utilise desk booking platforms and the car park database to ensure smooth operations.

Manage meeting room bookings and calendars.

Handle all incoming calls and emails, screening for cold calls and taking detailed messages when necessary.

Maintain up-to-date records, including key logs, laptop logs and other essential documentation.

Coordinate staff exercise classes, including advance bookings, weekly communications, and purchasing additional credits as needed.

Manage post including distribution to staff, franking mail for collection and booking courier services.

Proactively manage the Production Director’s diary, ensuring efficient scheduling and prioritisation of commitments.

Coordinate meeting logistics, agendas and minutes, including booking rooms.

Draft professional correspondence, including emails, memos, and company forms, for review and distribution.

Compile, format, and bind presentation materials and reports as required, including weekly site packs.

Organise team events and entertainment, supporting both the production team and, where applicable, the wider business.

Assist with monthly expense claims.

Proven experience in providing high-level administrative support, including diary management, meeting coordination, and minute-taking.

Strong organisational skills, with the ability to manage multiple tasks and priorities.

Excellent communication skills, both written and verbal.

Attention to detail, especially when handling documents, contracts, and financial data.

Proactive and self-motivated, with a collaborative approach to team support.

Tech-savvy, with proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and experience with SharePoint or similar platforms.

Discretion and professionalism, especially when handling confidential information.

25 days annual leave, increasing with service to 33 days.

Health and wellbeing benefits including Private Medical Insurance.

Lifestyle benefits including access to an online discount platform.

Berkeley Foundation volunteer day.

Private pension plan.

Group life assurance.