Office Coordinator – Advertising, Fabrications, Exhibitions

Overview

About the Job

Key Responsibilities

• Provide day-to-day administrative support, including managing schedules, booking meetings, answering calls, and handling all forms of correspondence (emails, mail, and other communications).
• Act as a central point of contact between management, staff, clients, and visitors, ensuring smooth communication across the company.
• Oversee general office operations by maintaining equipment, ordering supplies, and ensuring the workspace is organized, functional, and well-maintained.
• Coordinate internal and external meetings, appointments, and office events as required.
• Manage clerical duties such as filing, preparing memos, organizing documents, and supporting general office procedures.
• Assist the account team by tracking outstanding client payments, coordinating follow-ups, and supporting basic collection tasks.
• Lead on HR-related administrative work, including managing staff attendance, holidays, overtime records, and monthly scheduling.
• Support in planning and organizing team gatherings, staff activities, and company events.
• Maintain a high level of confidentiality and professionalism when handling internal information.
• About you:
• The ideal candidate for this position will have the following experience and qualifications:
• 3+ years of experience in an administrative or office coordination role, ideally within advertising, creative production, events, or related industries.
• Strong organizational and multitasking skills, with the ability to manage several responsibilities efficiently in a fast-paced environment.
• Excellent communication skills — both written and verbal — with a friendly yet professional approach.
• Proficiency in basic office software (Microsoft Office, Google Workspace); experience with intermediate HR and or accounting tools is an advantage.
• High attention to detail, reliability, and a proactive attitude toward problem-solving.
• Ability to work collaboratively across teams and maintain positive internal and external relationships.
• Fluent in English - additional languages are a plus.
• Diploma or bachelor’s degree in Business Administration, Office Management, or a related field preferred.

Compensation

• The successful candidate for this role will be offered a comprehensive package, including:
• Competitive base salary
• Overtime opportunities
• Interdepartmental growth and advancement of expertise

Job Type: Full-time