Office Coordinator

Role Overview

Sales Order Processing & Retail Operations

• Receive, review, and process purchase orders and sales orders.
• Coordinate order preparation, packing, invoicing, and delivery arrangements.
• Monitor order status from receipt through successful fulfillment.
• Maintain accurate order records and update transactions in the company system.
• Coordinate with internal teams and external accounts regarding operational requirements.
• Follow up on pending orders, deliveries, documentation, and collections.

E-Commerce Operations

• Manage daily orders across the company's e-commerce and online sales channels.
• Monitor product availability, pricing, descriptions, and online listings.
• Process customer orders and coordinate fulfillment and delivery.
• Ensure product information is accurate and updated across all platforms.
• Handle order-related customer inquiries and coordinate resolution of operational issues.

Warehouse & Logistics Coordination

• Coordinate inbound and outbound stock movements between warehouses and business locations.
• Prepare warehouse requests, stock movement records, and supporting documentation.
• Coordinate shipments, stock collections, and delivery schedules.
• Assist with shipment documentation and customs clearance coordination when required.
• Follow up with warehouse and logistics providers to ensure timely completion of requests.

Inventory & Delivery Operations

• Monitor stock availability and coordinate inventory replenishment requirements.
• Prepare and maintain stock transfer records and inventory movement documentation.
• Coordinate stock returns, pull-outs, and collections.
• Arrange deliveries and collections with assigned drivers.
• Prepare goods handover forms and verify dispatch documentation.
• Ensure inventory movements are accurately recorded in the system.

Reporting & Administrative Support

• Prepare and maintain Excel reports, operational trackers, and sales reports.
• Maintain organized records of orders, invoices, shipments, and inventory transactions.
• Monitor pending activities and ensure timely follow-up.
• Communicate operational updates, issues, and requirements to management.
• Support operational projects and other administrative tasks as assigned.

Qualifications & Requirements

• Minimum 2 years of relevant experience in operations, logistics, order processing, inventory, or retail distribution.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience using ERP, inventory management, or accounting systems; knowledge of Zoho Inventory or Zoho Books is an advantage.
• Good understanding of purchase orders, sales orders, invoices, and stock transfer procedures.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills in English.
• Ability to multitask, prioritize deadlines, and work independently.
• High attention to detail and accuracy in documentation and system entries.
• Previous experience in beauty, cosmetics, retail, or distribution is an advantage.
• Can join immediately.

Preferred Candidate

• Responsible, resourceful, and takes initiative in resolving day-to-day operational challenges.
• Comfortable handling multiple tasks, communicating with different departments, and following through on assignments with minimal supervision.

Compensation & Location

• Location: Doha, Qatar.
• Employment Type: Full-Time.
• Pay: QAR1,234.00 - QAR12,345.00 per month.
• Work Location: In person.

Application

• Interested candidates are encouraged to apply through Indeed with their updated CV.