Office Associate - Early Care & Education Center

JOB PURPOSE:

• Perform advanced office and administrative/management support tasks.
• ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Perform administrative tasks and projects. Analyze, process, and maintain information as required.
• Scheduling: Develop, maintain, and coordinate staffing schedules for multiple classrooms. Monitor daily staffing needs, adjust schedules for employee absences, substitute coverage, and leave requests, and ensure appropriate classroom coverage in compliance with staff-to-child ratio requirements.
• Purchasing: Coordinate inventory management, purchasing, and financial tracking activities for the Center. Monitor inventory levels, procure and distribute classroom materials, office supplies, groceries, and equipment, maintain purchasing records, and process transactions in accordance with University policies and procedures.
• Classroom and Kitchen Coverage: Provide classroom and kitchen support as needed to maintain daily operations. Serve as a substitute when necessary, coordinate staffing adjustments, and assist with last-minute coverage to ensure compliance with staff-to-child ratio requirements and uninterrupted program operations.
• Hiring: Assist with recruitment, hiring, and onboarding processes for part-time employees. Review applications and resumes, coordinate interviews, participate in candidate selection, and work with Human Resources to complete required hiring documentation and procedures.
• Problem Resolution: Assist supervisors in identifying, researching, and resolving administrative and operational issues. Gather relevant information, evaluate potential solutions, and provide recommendations as directed.
• Bookkeeping and Office Administration: Perform bookkeeping and general administrative duties, maintain organized records, process financial documentation, and coordinate daily office functions to support efficient Center operations.
• Reporting and Analysis: Prepare and maintain reports related to personnel, staffing, budgets, supplies, and equipment. Compile and analyze information, identify discrepancies, and provide supporting documentation for administrative and budgetary decisions.
• Training: Provide guidance and training to employees regarding departmental and University policies, procedures, and administrative processes. Assist with training on computer applications and office systems as needed.
• Staff Coordination: Provide guidance and assistance to other office staff as needed. Coordinate work assignments, support daily administrative activities, and assist with supervision of office personnel as assigned.
• SUPPLEMENTAL FUNCTIONS:
• May assist with departmental budget planning process including research and provide/prepare financial reports.
• Assist with revision of forms and office procedures.
• COMPETENCIES:
• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:

• Education: High School Diploma or GED
• Experience: 2 years progressively responsible work-related experience
• Required licensure, certification, registration or other requirements: None
• Experience Evaluation
• Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.
• Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.
• 2 years progressively responsible work-related experience
• Evaluation

DESIRED QUALIFICATIONS:

• Bachelor's degree plus some experience working in an early childhood setting
• Experience with purchasing, p-cards, requisitions/purchase orders
• Experience with electronic record keeping and reporting
• Experience in higher education
• Experience with cloud-based financial systems
• REQUIRED APPLICATION MATERIALS:
• Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
• Cover letter
• Resume or C.V.
• Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
• On-Campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.
• The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].

WORK LOCATION:

• On-Campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.
• WORK AUTHORIZATION REQUIREMENTS:
• The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.
• HIRING STATEMENT/EEO:
• All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].

ABOUT LARAMIE: